RELATES TO:
KRS
164.744(2),
164.753(4),
164.7535
NECESSITY, FUNCTION, AND CONFORMITY: The Kentucky Higher
Education Assistance Authority administers the CAP grant program pursuant to
KRS
164.740 to
164.766.
This administrative regulation sets the conditions for CAP grant eligibility of
a student simultaneously enrolled in two (2) or more participating educational
institutions. This amendment replaces references to the state student incentive
grant program with references to the college access program.
Section 1. For purposes of the CAP grant
program, a student who is otherwise eligible pursuant to
11 KAR
5:034, except that the student is enrolled
simultaneously in two (2) or more educational institutions pursuing an eligible
program of study jointly offered by those institutions, is eligible under this
section if the program of study is covered by a consortium agreement between
the educational institutions and if the student is carrying a combined academic
workload at all educational institutions in the consortium equal to full-time
enrollment at the primary institution.
Section
2. Consortium Agreement. Two (2) or more educational institutions
participating in the CAP grant program may, for purposes of Section 1 of this
administrative regulation, execute a consortium agreement which meets the
following terms and conditions:
(1) The
agreement shall be written and signed by authorized representatives of each
participating educational institution;
(2) The agreement shall designate which
educational institution will serve as the "primary" institution; and
(3) The agreement shall specify:
(a) The tuition, fees, room and board cost,
and all other costs assessed to the student by each institution; and
(b) That the primary institution will perform
the duties set forth in Section 3 of this administrative
regulation.
Section
3. Duties of Primary Institution. For purposes of Section 2 of
this administrative regulation, the primary institution designated in a
consortium agreement shall assume the following duties and responsibilities:
(1) Counsel students, who are enrolled or
accepted for enrollment in programs of study covered by the consortium
agreement, concerning student eligibility, rights, and responsibilities under
the CAP grant program;
(2) Maintain
all records, including information from all participating institutions about
the student's grades, institutional costs incurred, financial aid received,
enrollment, and all other information related to the student's eligibility as
is required to be maintained on any other CAP grant recipient enrolled only in
the primary institution;
(3)
Disburse the CAP grant;
(4) Confer
academic credit to the student for all courses completed at other educational
institutions under the consortium agreement as if the courses had been provided
by the primary institution;
(5)
Monitor the student's enrollment status at all educational institutions in the
consortium and indicate the student's enrollment at the primary institution as
the equivalent of the combined enrollment at all educational institutions in
the consortium;
(6) Calculate any
refund or repayment and make any such refund based on the primary institution's
refund policy, based upon any change in enrollment at any of the educational
institutions in the consortium, as if the student were enrolled only at the
primary institution;
(7) Provide to
the authority, on behalf of all educational institutions in the consortium, all
reports and notifications required by law or administrative regulation as if
the student were enrolled only at the primary institution.
Section 4. The consortium agreement may
contain any other terms and conditions, not inconsistent with this
administrative regulation, as may be deemed necessary or appropriate by the
participating educational institutions.
