RELATES TO: KRS 61.870-61.884
NECESSITY, FUNCTION, AND CONFORMITY: KRS 61.876 requires that
each public agency shall adopt rules and administrative regulations to provide
full access to public records, to protect public records from damage and
disorganization, to prevent excess disruption of its essential functions, to
provide assistance and information upon request and to ensure efficient and
timely action in response to application for inspection of public records. This
administrative regulation proposes to fulfill this statutory
requirement.
Section 1. The principal
office location for the State Treasury is 1050 US Hwy 127 South, Suite 100,
Frankfort, Kentucky 40601. Regular office hours are 8 a.m. to 4:30 p.m., Monday
through Friday, prevailing time in Frankfort, Kentucky.
Section 2. The title of the official
custodian of the records of the State Treasury is the State Treasurer of the
Commonwealth of Kentucky, whose address is Capitol Annex, Frankfort, Kentucky
40601.
Section 3. Fees to be
charged for copies of public records shall be ten (10) cents for each
photocopy.
Section 4. The procedure
to be followed in requesting inspection of public records shall be as follows:
(1) Requests for inspection of public records
shall be made directly to the State Treasurer or to the designee;
(2) Requests to inspect public records shall
be made in writing, describing in reasonably sufficient detail the records to
be inspected. Inspection may be denied if the request is unreasonably
burdensome or vague pursuant to KRS 61.822(6). Social Security, bank account,
credit card, insurance policy, bond and stock certificate numbers shall not be
available for inspection;
(3)
Records shall be inspected and copied in the presence of a member of the State
Treasury to protect the records from damage or disorganization, to lessen
disruption of office procedure, to provide timely assistance and information
upon request to the person requesting inspection, and to provide full access to
public records;
(4) Suitable
facilities shall be made available for inspection of public records.
Section 5. A copy of KRS 61.870 to
61.884 and this administrative regulation shall be displayed in the main
reception room of the State Treasury 1050 US Hwy 127 South, Suite 100,
Frankfort, Kentucky 40601.
