RELATES TO: KRS 121.015(13), 121.120(6), 121.180
NECESSITY, FUNCTION AND CONFORMITY: KRS 121.120(1)(g) grants
the Registry the power to promulgate administrative regulations necessary to
carry out the provisions of KRS Chapter 121. KRS 121.120(6)(a) requires the
Kentucky Registry of Election Finance to promulgate administrative regulations
providing "a nonproprietary standardized format or formats, using industry
standards, for the transmission of data required under this chapter ". Further,
KRS 121.120(6)(b) requires the registry to "accept test files from software
vendors and persons wishing to file reports electronically" to determine
whether the software and data format submitted complies with the registry's
file format. This administrative regulation establishes a data file format for
electronic reporting, as defined by KRS 121.015(13), and a procedure for the
submission of test files.
Section 1.
Electronic Reporting Data Transmission Format. The approved format for the
electronic reporting of election finance statements required under KRS Chapter
121 shall be the Electronic Reporting Data Transmission Format, 2003
Edition.
Section 2. Submission of
Test Files for Compliance.
(1) A vendor of
filer-side software or a person wishing to use vendor filer-side software for
the purpose of electronic reporting shall submit test files for a compliance
determination by the registry in the manner described by this section. The
requesting vendor or person shall complete all of the following:
(a) Address the request for a compliance
determination in writing to the Executive Director, Kentucky Registry of
Election Finance, 140 Walnut Street, Frankfort, Kentucky 40601;
(b) Submit a cover letter addressed to the
executive director, which includes the following information:
1. A brief description of the software,
including the filer types for whom the software is designed;
2. A description of the support offered to
filers by the manufacturer or vendor of the software;
3. A statement describing whether the
software is capable of executing in a client server environment;
4. The cost of the software, including the
cost of any technical support offered by the manufacturer or vendor of the
software; and
5. The name, address,
and telephone number for a contact person who can provide any additional
technical information on behalf of the vendor or person; and
(c) Submit an evaluation copy of
the existing software, including sample data for testing each of the five (5)
file layouts described in Section 1 of this administrative
regulation.
(2)
Electronic campaign finance data prepared using software not determined to
comply with the format specified in Section 1 of this administrative regulation
shall not constitute a properly filed election finance statement.
(3) There shall be made available an
Electronic Reporting Software Vendor List, Edition 2003, which shall list
vendor filer-side software products that have been determined by the registry
to comply with the format for electronic reporting specified in Section 1 of
this administrative regulation.
Section 3. Incorporation by Reference.
(1) The following material is incorporated by
reference:
(a) "The Electronic Reporting Data
Transmission Format, 2003 Edition"; and
(b) "The Electronic Reporting Software Vendor
List, 2003 Edition".
(2)
This material may be inspected, copied, or obtained, subject to applicable
copyright law, at the Registry of Election Finance, 140 Walnut Street,
Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. This
material may also be obtained at
http://www.kref.ky.gov.
