RELATES TO:
KRS
156.070(5),
7 C.F.R.
210.8,
220.11,
225.9,
226.10,
42 U.S.C.
1751,
1761,
1766,
1773
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
156.070(5) requires the
Kentucky Board of Education to promulgate administrative regulations governing
the operation of programs within the Department of Education.
7 C.F.R.
210.8(b)(1),
220.11(b),
225.9(d)(6),
and
226.10(e)
provides the Department of Education with the authority to establish deadlines
for claim reimbursement for federal nutrition programs. This administrative
regulation establishes the claims deadlines for these programs.
Section 1. Definitions.
(1) "Online Reporting System" means the
Web-based computer application used for claims processing.
(2) "Sponsor" means an entity approved to
participate in a nutrition program that is administered by SCN.
Section 2. Submission of Monthly
Claims. To be entitled to reimbursement, each participating sponsor shall
submit a monthly Claim for Reimbursement to SCN. The Claim for Reimbursement
form used shall be the form corresponding to the type of program operated by
the sponsor, and shall be one (1) of the following forms:
(1) Non-Profit Programs Report and Claim for
Reimbursement;
(2) For-Profit
Programs Report and Claim for Reimbursement;
(3) Adult Programs Report and Claim for
Reimbursement;
(4) Family Day Care
Homes Report and Claim Form for Reimbursement;
(5) NSLP/SBP/SMP Report and Claim for
Reimbursement Worksheet; or
(6)
Summer Food Program Report and Claim for Reimbursement.
Section 3. Submission Timeframes.
(1) A final Claim for Reimbursement shall be
postmarked or submitted through the online reporting system to SCN no later
than 11:59 p.m. Eastern time on the 15th of the month following the month
covered by the claim to be considered a timely filing.
(2) Claims not postmarked or submitted by the
claims deadline shall not be considered a timely claim by SCN. A request for
waiver may be submitted in writing to the SCN's division director with the
reason for the late claim filing clearly specified.
(3) Corrected claims shall be submitted on or
before the 30th of the month following the month covered by the claim to be
considered a timely filing and shall be accompanied by a completed Corrective
Action Plan. The Corrective Action Plan submitted shall be the plan
corresponding to the type of program operated by the sponsor, and shall be one
(1) of the following plans:
(a) Child and
Adult Care Food Program (CACFP) Claim for Reimbursement Corrective Action
Plan;
(b) Family Day Care Homes
(FDCH) Claim for Reimbursement Corrective Action Plan;
(c) National School Lunch/Breakfast/Special
Milk Programs Claim for Reimbursement Corrective Action Plan; or
(d) Summer Food Service Program (SFSP) Claim
for Reimbursement Corrective Action Plan.
Section 4. Claim Verification. The claim
shall be signed by an authorized official of the sponsor.
Section 5. Incorporation by Reference.
(1) The following material is incorporated by
reference:
(a) "Non-Profit Programs Report and
Claim for Reimbursement", 7/2010;
(b) "For-Profit Programs Report and Claim for
Reimbursement", 7/2010;
(c) "Adult
Programs Report and Claim for Reimbursement", 7/2010;
(d) "Family Day Care Homes Report and Claim
for Reimbursement", 01/2010;
(e)
"NSLP/SBP/SMP Report and Claim for Reimbursement Worksheet", 08/2011;
(f) "Summer Food Program Report and Claim for
Reimbursement", 08/2011;
(g) "Child
and Adult Care Food Program (CACFP) Claim for Reimbursement Corrective Action
Plan", 08/2011;
(h) "Family Day
Care Homes (FDCH) Claim for Reimbursement Corrective Action Plan",
08/2011;
(i) "National School
Lunch/Breakfast/Special Milk Programs Claim for Reimbursement Corrective Action
Plan", 08/2011; and
(j) "Summer
Food Service Program (SFSP) Claim for Reimbursement Corrective Action Plan",
08/2011.
(2) This
material may be inspected, copied, or obtained at the Kentucky Department of
Education, Capital Plaza Tower, 500 Mero Street, Frankfort, Kentucky 40601,
Monday through Friday, 8 a.m. to 4:30 p.m.
