702 KAR 7:140 - School calendar
RELATES TO: KRS 157.320, 157.350, 158.060, 158.070
NECESSITY, FUNCTION, AND CONFORMITY: KRS 156.070, 156.160, 157.320, 158.060, and 158.070 define the school day and month and require the Kentucky Board of Education (KBE) to promulgate administrative regulations governing the make-up of school days missed. KRS 158.070 defines the school term and requires the KBE to promulgate administrative regulations governing the use of school days and the establishment of school calendars. This administrative regulation establishes the requirements for school districts to follow regarding school calendars.
Section
1. Calendar Requirements.
(1) The
local board of education shall adopt a school calendar on or before May 15 of
each year. The calendar shall:
(a) Establish
the length of each student attendance day, in accordance with KRS 158.060(3);
and
(b) Set the instructional time
the local board of education requires for kindergarten per KRS 157.320(7).
(2) Opening
day shall be scheduled to occur prior to the first student attendance day of
the student instructional year.
(3)
Closing day shall be scheduled to occur following the completion of the last
student attendance day of the student instructional year.
(4) Local school districts shall plan, in
accordance with this subsection, for the make-up of instructional time missed
due to emergency. In addition to the minimum 1,062 hour student instructional
year, the school calendar shall include days equal to the greatest number of
days missed system-wide in the local school district over the preceding five
(5) school years.
(5) Graduation
ceremonies may be held before the end of the student instructional year.
Diplomas shall be distributed after completion of the student instructional
year.
Section 2.
Calendar Approval.
(1) The local board of
education shall file each adopted school calendar, which complies with the
requirements of Section 1 of this administrative regulation, with the
department no later than June 30 of each year. The local school district shall
not be paid any installment of its Support Education Excellence in Kentucky
(SEEK) program allotment until the school calendar has been approved by the
department.
(2) The local board of
education, upon recommendation of the local school district superintendent, may
amend the school calendar.
(3) An
amended school calendar, which complies with the requirements of Section 1 of
this administrative regulation, shall be submitted for approval to the
department no later than June 30 of each year.
Section 3. Instructional Time Missed.
(1) The regularly scheduled student
attendance day shall not be shortened after the school calendar has been
adopted by the local board of education and approved by the department except
in cases of emergency declared by the local school district superintendent in
accordance with policies of the local board of education.
(2) The local school district shall not be
required to make up a total of five (5) hours missed each student instructional
year that were missed as a result of student attendance days shortened due to
emergency. These hours shall be reported to the department on the amended
school calendar and shall be included in the calculation of total hours of
instructional time for the student instructional year.
(3) Except as provided in subsection (2) of
this section, all instructional time missed on student attendance days
shortened due to emergency shall be made up and shall be reported to the
department on the amended school calendar.
Section 4. Emergency Day Waiver.
(1) A school district shall not be granted an
emergency day waiver unless the district has missed more than twenty (20)
regular student attendance days district-wide and the district has demonstrated
that an extreme hardship would result if the district is not granted an
emergency day waiver. The local school district shall make up at least the
first twenty (20) regular student attendance days missed in a school year by
adding these equivalent hours back into the school calendar.
(2) A local board of education request for a
district-wide emergency day waiver shall be submitted to the commissioner for
approval. A copy of the local board order shall accompany this request. An
approved emergency day waiver shall be the length of the student attendance day
established in the approved calendar.
(3) A local board of education may request an
emergency day waiver if one (1) school, or part of the district, is forced to
miss school on a particular student attendance day due to an emergency. The
request shall be submitted to the commissioner for approval. A copy of the
local board order shall accompany this request. An approved emergency day
waiver shall be the length of the student attendance day established in the
approved calendar.
Section
5. Activities of the Student Attendance Day.
(1) The following shall constitute the
activities to be conducted during the student attendance day:
(a) Courses and content included in the
Kentucky Core Academic Standards, pursuant to 704 KAR 3:303;
(b) Cocurricular activities which are
unequivocally instructional in nature, directly related to the instructional
program and scheduled to minimize absences from classroom instruction;
and
(c) A maximum of five (5)
minutes passing time between instructional periods, and travel time required to
participate in regular instructional programs off of the school campus
including vocational schools, day treatment centers, and alternative schools.
Travel time to off-campus facilities shall be scheduled to minimize absence
from classroom instruction.
(2) The local board of education shall adopt
a policy specifying cocurricular instructional activities which may be included
in the student attendance day, as described in subsection (1)(b) of this
section.
(3) Each school shall have
available a master (bell) schedule that delineates instructional time periods
and noninstructional time periods for all grade levels served and schedules
provided. An up-to-date master (bell) schedule shall be on file in a school.
Up-to-date master (bell) schedules for each school in a district shall be on
file in the district's central office.
Notes
STATUTORY AUTHORITY: KRS 156.070, 156.160, 157.320, 158.060, 158.070
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