922 KAR 2:240 - Kentucky Early Care and Education Trainer's Credential and training approval
RELATES TO: KRS 164.518(3), 199.896(15) - (17), 199.8982(1)(a)6, (2), 42 U.S.C. 9831-9852
NECESSITY, FUNCTION, AND CONFORMITY: KRS 194A.050(1) requires the secretary of the Cabinet for Health and Family Services to promulgate administrative regulations necessary to cooperate with other state and federal agencies for the proper administration of the cabinet and its programs. KRS 200.703(3) requires the cabinet to implement programs funded by the Early Childhood Advisory Council. KRS 199.896(17) and 199.8982(3) require the cabinet to make available training for child care providers through the development or approval of a model training curriculum and training materials, including video instruction material. KRS 199.8941(4) requires the cabinet to encourage the professional development of persons who are employed or provide training in a child care or early childhood setting by facilitating their participation in the scholarship program. KRS 164.518(3) requires the cabinet to assist in the promulgation of administrative regulations that include a system of monetary incentives for scholarship program participants. This administrative regulation establishes the requirements for an individual to obtain a Kentucky Early Care and Education Trainer's Credential and identifies whom the credentialed individual may train.
Section 1. Definitions.
(1) "Adult learning theory" means the
concepts and principles that explain how adults gain knowledge and skills that
result in relatively long-term changes in attitude and behavior.
(2) "Asynchronous learning" means forms of
education, instruction, and learning that occur at different times and in
different places, and may be accessed individually by trainees.
(3) "Child Development Associate" or "CDA"
means the nationally recognized credential approved by the Council for
Professional Recognition.
(4)
"Clock hour" means a sixty (60) minute period of instruction.
(5) "Full-time, paid experience" means
working at least thirty (30) hours per week or the equivalent in an early care
and education setting.
(6)
"Synchronous learning" means forms of education, instruction, and learning that
occur at the same time in real time, but not in the same place.
Section 2. Eligibility Criteria
for the Kentucky Early Care and Education Trainer's Credential. An individual
shall:
(1) Be at least twenty-one (21) years
of age;
(2) Have a high school
diploma or equivalent;
(3) Complete
the two (2) clock hour cabinet-approved Introduction to Kentucky Resources for
Early Care and Education Trainers training that provides an overview of:
(a) Early care and education systems in
Kentucky; and
(b) Resources
available to assist early care and education professionals;
(4) Complete the two (2) clock
hours of cabinet-approved training on the cabinet-designated data system;
and
(5) Have training or experience
in the following topics of early care and education:
(a) Child growth and development;
(b) Health, safety, and nutrition;
(c) Professional development;
(d) Learning environments and
curriculum;
(e) Child
assessments;
(f) Family and
community partnerships; and
(g)
Program management and evaluation.
Section 3. Application and Approval for a
Kentucky Early Care and Education Trainer's Credential.
(1) An individual applying for a Kentucky
Early Care and Education Trainer's Credential shall:
(a) Complete a DCC-200, Kentucky Early Care
and Education Trainer's Credential Application, which includes documentation
that the individual meets the education and work experience requirements for a
training level established in Sections 5 through 10 of this administrative
regulation; and
(b) Submit the
documents required by paragraph (a) of this subsection to the cabinet or its
designee.
(2) Applicants
and trainers conducting online trainings or webinars shall complete the
cabinet-approved online training development course.
(3) Upon approval of the application required
by subsection (1) of this section, the cabinet or its designee shall award the
individual a:
(a) Letter of approval;
and
(b) Kentucky Early Care and
Education Trainer's Credential for a training level specified in Sections 5
through 10 of this administrative regulation.
(4) A first-time applicant for a Kentucky
Early Care and Education Trainer's Credential may seek a waiver from completing
the Fundamentals of Effective Training seminar, required by Section 4 of this
administrative regulation, if the applicant:
(a) Completed eligible coursework equivalent
to that required in Section 4 of this administrative regulation within the last
ten (10) years; and
(b) Provides
documentation that the curriculum of coursework matches the content and focus
of the required seminar.
Section 4. Trainer's Seminar. An individual
applying for a Level 2 through 5 Kentucky Early Care and Education Trainer's
Credential shall complete a seventeen (17)clock hour trainer's seminar, the
Fundamentals of Effective Training, consisting of the following areas, unless
exempted by Section 3(4) of this administrative regulation:
(1) Core content and training
levels;
(2) Principles of adult
learning;
(3) Supporting transfer
of learning;
(4) Ethics and
professionalism;
(5) Needs
assessment and evaluation;
(6)
Training design and methods; and
(7) Conducive learning environments and
organizational strategies.
Section
5. Level 1 Kentucky Early Care and Education Trainer's Credential
Requirements. For a Level 1 Kentucky Early Care and Education Trainer's
Credential, an individual:
(1) Shall have
three (3) years of full-time, paid experience in the early care and education
field; and
(2) May only train as a
co-trainer on a single topic of early care and education, pursuant to Section
2(1)(e) of this administrative regulation, with a credentialed trainer at a
higher level.
Section 6.
Level 2 Kentucky Early Care and Education Trainer's Credential Requirements.
(1) For a Level 2 Kentucky Early Care and
Education Trainer's Credential, an individual shall:
(a) Have:
1.
a. A CDA or director's credential, as
established in 922 KAR 2:230; and
b. Three (3) years of full-time, paid
experience, or equivalent, as approved by the cabinet in the early care and
education field; or
2.
Ten (10) years of full-time, paid experience in a field related to early care
and education as approved by the cabinet and the equivalent of forty-five (45)
clock hours of formal early care and education training;
(b) Co-train at least twelve (12) clock hours
with a Level 4 or 5 Kentucky Early Care and Education trainer before training
solo; and
(c) Complete the
trainer's seminar requirement established in Section 4 of this administrative
regulation, or equivalent, approved by the cabinet or its designee.
(2) An individual who is awarded a
Level 2 Kentucky Early Care and Education Trainer's Credential may provide
training to an individual to meet the:
(a)
Training requirements established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Final sixty (60) hours required for the
CDA if co-training with a Level 4 or Level 5 creden-tialed trainer;
or
(c) Level 1 or Level 2 Kentucky
Early Care and Education Trainer's Credential.
Section 7. Level 3 Kentucky Early Care and
Education Trainer's Credential Requirements.
(1) For a Level 3 Kentucky Early Care and
Education Trainer's Credential, an individual shall:
(a) Have:
1. Three (3) years of full-time, paid
experience in the early care and education field and:
a. An associate degree in early care and
education; or
b. The equivalent of
thirty (30) credit hours in early care and education coursework;
2. One (1) year of full-time, paid
experience in the early care and education field and a bachelor's degree in a
field related to early care and education; or
3. Ten (10) years of full-time, paid
experience in the early care and education field and a bachelor's degree in a
field not related to early care and education; and
(b) Complete the trainer's seminar
requirement established in Section 4 of this administrative regulation, or
equivalent, as approved by the cabinet or its designee.
(2) An individual who is awarded a Level 3
Kentucky Early Care and Education Trainer's Credential may provide training to
an individual to meet the:
(a) Training
requirements established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Requirements of the CDA; or
(c) Requirements of a Level 1 through Level 3
Kentucky Early Care and Education Trainer's Credential.
Section 8. Level 4 Kentucky Early
Care and Education Trainer's Credential Requirements.
(1) For a Level 4 Kentucky Early Care and
Education Trainer's Credential, an individual shall:
(a) Have:
1.
One (1) year of full-time, paid experience in the early care and education
field and a bachelor's degree in early care and education;
2. One (1) year of full-time, paid experience
in the early care and education field and:
a.
A bachelor's degree in a field related to early care and education;
and
b. The equivalent of three (3)
credit hours in child development; or
3. At least ten (10) years of full-time, paid
experience in the early care and education field and:
a. A bachelor's degree in a field not related
to early care and education; and
b.
The equivalent of three (3) credit hours in child development; and
(b) Complete the
trainer's seminar requirement established in Section 4 of this administrative
regulation, or equivalent, as approved by the cabinet or its
designee.
(2) An
individual who is awarded a Level 4 Kentucky Early Care and Education Trainer's
Credential may provide training to an individual to meet the:
(a) Training requirements established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Requirements of the CDA; or
(c) Requirements for a Level 1 through Level
4 Kentucky Early Care and Education Trainer's Credential.
Section 9. Level 5 Kentucky Early
Care and Education Trainer's Credential Requirements.
(1) For a Level 5 Kentucky Early Care and
Education Trainer's Credential, an individual shall:
(a) Have one (1) year of full-time, paid
experience in the early care and education field and a:
1. Master's degree or higher in early care
and education; or
2. Master's
degree in a field related to early care and education with three (3) credit
hours in child development or the equivalent; and
(b) Complete the trainer's seminar
requirement established in Section 4 of this administrative regulation, or
equivalent, as approved by the cabinet or its designee.
(2) An individual who is awarded a Level 5
Kentucky Early Care and Education Trainer's Credential may provide training to
an individual to meet the:
(a) Training
requirements established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Requirements of the CDA; or
(c) Requirements for a Level 1 through Level
5 Kentucky Early Care and Education Trainer's Credential.
Section 10. Specialty Level
Kentucky Early Care and Education Trainer's Requirements.
(1) To receive a Specialty Level Kentucky
Early Care and Education Trainer's Credential, an individual shall have, in the
individual's area of expertise,:
(a) A
license, certification, or equivalent; and
(b) Three (3) years of related
experience.
(2) A
Specialty Level Kentucky Early Care and Education Trainer may provide training
in the individual's approved area of expertise to an individual who is training
to meet the:
(a) Training requirements
established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Requirements of the CDA; or
(c) Requirements for a Level 1 through Level
5 Kentucky Early Care and Education Trainer's Credential.
(3) A Specialty Level Kentucky Early Care and
Education Trainer shall not provide training on the general topics of early
care and education pursuant to Section 2(1)(e) of this administrative
regulation.
Section 11.
General Training Requirements.
(1) Except for
an employee of a child care center program authorized by
42 U.S.C.
9831-9852,
no owner or employee holding a Kentucky Early Care and Education Trainer's
Credential shall train an employee of the same child care center or family
child care home to meet the training requirements:
(a) Established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Of the CDA; or
(c) Of a Level 1 through Level 5 Kentucky
Early Care and Education Trainer's Credential.
(2) The cabinet may monitor training events
for compliance with this administrative regulation.
(3) A trainer shall have a current Kentucky
Early Care and Education Trainer's Credential to be eligible to train
individuals to meet the:
(a) Training
requirements established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Requirements of the CDA; or
(c) Requirements of a Level 1 through Level 5
Kentucky Early Care and Education Trainer's Credential.
(4) Post-secondary early care and education
coursework sponsored by an accredited institution of higher learning shall meet
the training requirements:
(a) Established in:
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) Of the CDA; or
(c) Of a Level 1 through Level 5 Kentucky
Early Care and Education Trainer's Credential.
(5) A training shall consist of a minimum of
one (1) clock hour and may increase in fifteen (15) minute intervals.
(6) A training that is not conducted
face-to-face between a trainer and trainee shall:
(a) Consist of a combination of alternative
modes of delivery; and
(b) Not
consist solely of:
1. Reading an
article;
2. Reading an article and
answering questions;
3. Watching a
video; or
4. Watching a video and
answering questions.
(7) Synchronous learning events shall contain
interactive modes to demonstrate that the participant is verifiably and
actively engaged in the training and content.
(8) Asynchronous learning events shall meet
the requirements of subsection (6) of this section and shall include a method
to gauge participation.
(9) A
training shall be consistent with the principles of the trainer's seminar
established in Section 4 of this administrative regulation.
(10) The cabinet and state contracted
partners shall have the ability to audit trainings as necessary.
(11) A trainee shall not repeat online
training courses, including orientation, unless:
(a) Five (5) years have passed since the
online training was completed; or
(b) Required to as part of a disciplinary
directive by a state agency or employer.
Section 12. Maintenance of Records for
Kentucky Early Care and Education Credentialed Trainers.
(1) Credentialed trainers shall:
(a) Enter records of training attendance and
trainees into the cabinet-designated data system within ten (10) days of the
training;
(b) Maintain records of
training and trainees for three (3) years; and
(c) Submit records of training provided and
trainees to the cabinet upon request.
(2) All certificates issued by a credentialed
trainer or an approved sponsor shall include the:
(a) Name of the training;
(b) Name of the sponsoring
organization;
(c) Name of the
trainee;
(d) Number of training
clock hours completed;
(e) Training
start and end date;
(f) Trainer:
1. Signature;
2. Credential number; and
3. Credential number expiration date;
and
(g) Core content
subject areas.
(3)
Cabinet staff shall maintain a database of credentialed trainers.
Section 13. Renewal of a Kentucky
Early Care and Education Trainer's Credential.
(1) A Level 1 Kentucky Early Care and
Education Trainer's Credential shall:
(a) Be
valid for three (3) years; and
(b)
Not be renewable.
(2) A
Level 2 through Level 5 Kentucky Early Care and Education Trainer's Credential
shall be renewed every three (3) years.
(3) A trainer renewing a Level 2 through
Level 4 Kentucky Early Care and Education Trainer's Credential shall submit to
the cabinet or its designee:
(a) A completed
DCC-200;
(b) Documentation of
thirty (30) clock hours of continuing education since the previous issue date
of the credential to include:
1. A minimum of
seven (7) clock hours of training on how to train other adults to include:
a. Adult learning theory;
b. Affecting change in behavior; or
c. Organization of training;
2. A minimum of eight (8) clock
hours in early care and education; and
3. Any remaining clock hours in training:
a. As required for other related professional
licensure, certification, or credential; or
b. In accordance with subparagraph 1 or 2 of
this paragraph;
(c) Verification of cabinet-approved training
on the cabinet-designated data system, as required by Section 2 of this
administrative regulation, if verification has not been previously provided;
and
(d) Verification that a training
coach has observed the trainer prior to renewal for coaching
purposes.
(4) A trainer
renewing a Level 5 Kentucky Early Care and Education Trainer's Credential shall
submit to the cabinet or its designee:
(a) A
completed DCC-200; and
(b)
Verification of cabinet-approved training on the cabinet-designated data
system, as required by Section 2 of this administrative regulation, if
verification of the training has not been previously provided.
(5) A trainer renewing a Specialty
Level Kentucky Early Care and Education Trainer's Credential shall:
(a) Be renewed every three (3) years;
and
(b) Submit to the cabinet or
its designee:
1. A completed
DCC-200;
2. Proof of current
license, certification, or credential in the trainer's area of expertise;
and
3. Verification of
cabinet-approved training on the cabinet-designated data system, required by
Section 2 of this administrative regulation, if verification has not been
previously provided.
(6) Upon receipt and approval of the required
documentation of subsections (3) through (5) of this section, the cabinet or
its designee shall award the individual a:
(a)
Letter of approval; and
(b) Renewed
Kentucky Early Care and Education Trainer's Credential for the appropriate
level.
Section
14. Denial of Application or Renewal.
(1) The cabinet shall deny a Kentucky Early
Care and Education Trainer's Credential if the individual fails to comply with:
(a) Sections 2 through 4 of this
administrative regulation; and
(b)
Section 5, 6, 7, 8, 9, or 10 of this administrative regulation.
(2) The cabinet shall not renew a
Kentucky Early Care and Education Trainer's Credential for an individual who
fails to comply with Section 13 of this administrative regulation.
(3)
(a)
Individuals denied a Kentucky Early Care and Education Trainer's Credential
have the right to request a review of the denial by the commissioner of the
Department for Community Based Services or designee.
(b) A request for review shall be submitted
to the commissioner or designee within ten (10) days of the denial.
(c) Upon completion of the review, the
commissioner or designee shall issue a written order regarding the complaint
within thirty (30) days unless:
1. Extenuating
circumstances prolong the review of the complaint; and
2. The commissioner or designee notifies the
complainant of the need for an extension to the timeframe specified in this
paragraph.
(d) The
individual shall abide by the order.
Section 15. Revocation of Credential.
(1) The cabinet shall revoke a Kentucky Early
Care and Education Trainer's Credential from a trainer who:
(a) Falsifies a record;
(b) Fails to comply with the requirements
established in Section 11 or 12 of this administrative regulation; or
(c) Does not preserve the confidentiality of
training and trainee records.
(2) An individual whose credential has been
revoked may:
(a) Request a hearing pursuant to
922 KAR 2:260; or
(b) Reapply after
a two (2) year period for a Kentucky Early Care and Education Trainer's
Credential.
Section
16. Preapproval of Conferences, Seminars, Institutes, Workshops,
Independent Studies, and Online Early Care and Education Training.
(1) A conference, seminar, institute,
workshop, independent study, or online early care and education training using
a presenter not holding a current Kentucky Early Care and Education Trainer's
Credential shall apply to the cabinet for preapproval to offer training to meet
requirements established in:
(a)
1.
KRS
199.896(15) and
(16);
2.
KRS
199.8982(1)(a) 6 and (2);
or
(b) The CDA; or
(c) A Level 1 through Level 5 Kentucky Early
Care and Education Trainer's Credential.
(2) Each training event using a presenter not
holding a current Kentucky Early Care and Education Trainer's Credential shall
apply thirty (30) days prior to the date of the training event. The cabinet
shall make a determination within ten (10) working days of receipt of a
complete application.
(3) An
individual applying for preapproval of a conference, seminar, institute,
workshop, independent study, or online training shall submit a completed:
(a) DCC-201, Application for Registration of
Conference, Seminar, Institute, Independent Study, or Workshop; or
(b) DCC-201a, Application for Registration of
Online Training.
(4) A
presenter not holding a Kentucky Early Care and Education Trainer's Credential
shall;
(a) Be identified; and
(b) Attach a resume or vita for the presenter
to the application required by subsection (3)(a) of this section.
(5) Approval for each presenter
not holding a Kentucky Early Care and Education Trainer's Credential shall
apply only to the training event approved by the cabinet.
(6) An individual not holding a Kentucky
Early Care and Education Trainer's Credential may apply for a maximum of five
(5) cabinet-approved training events per calendar year.
(7) Approval for each online training shall
expire two (2) years from date of approval.
(8) A sponsor of an in-state approved
conference, seminar, institute, workshop, independent study, or online early
care and education training shall comply with Section 17 of this administrative
regulation.
(9) If preapproval is
denied, the decision may be reviewed, upon request, by the commissioner of the
Department for Community Based Services or designee, in accordance with Section
14(3)(a) through (c) of this administrative regulation.
(10) If a sponsor of an in-state approved
conference, seminar, institute, workshop, independent study, or online early
care and education training fails to comply with Section 17 of this
administrative regulation, the cabinet shall deny preapproval of future
training for two (2) years.
(11) An
independent study shall be submitted and preapproved pursuant to this section
of this administrative regulation for Kentucky credentialed trainers and
trainers not holding a Kentucky trainer's credential.
Section 17. Maintenance of Records for
Approved Conferences, Seminars, Institutes, Workshops, Independent Studies, and
Online Early Care and Education Training.
(1)
A sponsor of an approved conference, seminar, institute, workshop, independent
study, or online training shall:
(a)
1. Maintain records of each training provided
and trainees to include:
a. A copy of the
DCC-201 or the DCC-201a; and
b. The
employer at the time of training for each trainee; and
2. Provide records on the training provided
and trainees to the cabinet upon request; or
(b) Submit information from records required
in paragraph (a) of this subsection into the cabinet-designated data
system.
(2) Certificates
issued for a conference, seminar, institute, workshop, independent study, or
online early care and education training shall be in accordance with Section
12(2) of this administrative regulation.
(3) To the extent funds are available, the
cabinet shall:
(a) Maintain a list of
pre-approved conferences, seminars, institutes, workshops, independent studies,
and online trainings or other early care and education trainings from a
nationally recognized organization; and
(b) Make the list available to the
public.
Section
18. Cabinet-Approved Training Agencies.
(1) In order to become a cabinet-approved
training agency, an agency shall:
(a)
Complete the DCC-203, Application to Become a Cabinet-Approved Training
Agency;
(b) Be approved as meeting
the requirements established in this section of the administrative regulation
and the DCC-203 within forty-five (45) days of receipt of the DCC-203;
and
(c) Be recorded and maintained
on the cabinet-approved training agency list by state administrators.
(2) The approval status of a
training agency shall not be based solely on the density of existing approved
training agencies in an Area Development District.
(3) A cabinet-approved training agency may
provide:
(a) Sixty (60) clock hours of planned
program instruction with field-based assignments pursuant to the requirements
of the Council for Professional Recognition and 922 KAR 2:250 to obtain the
Commonwealth Child Care Credential from the cabinet; and
(b) An additional sixty (60) clock hours of
planned program instruction pursuant to the requirements of the Council for
Professional Recognition within two (2) years to obtain the Child Development
Associate Credential from the Council for Professional Recognition.
Section 19.
Incorporation by Reference.
(1) The following
material is incorporated by reference:
(a)
"DCC-200, Kentucky Early Care and Education Trainer's Credential Application",
edition 2020;
(b) "DCC-201,
Application for Registration of Conference, Seminar, Institute, Independent
Study, or Workshop", edition 2020;
(c) "DCC-201a, Application for Registration
of Online Training", edition 2020; and
(d) "DCC-203, Application to Become a
Cabinet-Approved Training Agency", edition 2020.
(2) This material may be inspected, copied,
or obtained, subject to applicable copyright law, at the Department for
Community Based Services, 275 East Main Street, Frankfort, Kentucky 40621,
Monday through Friday, 8 a.m. to 4:30 p.m.
Notes
STATUTORY AUTHORITY: KRS 194A.050(1), 199.8941(4), 199.896(17), 199.8982(3), 200.703(3)
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