La. Admin. Code tit. 34, § V-527 - Bid Evaluation and Award [Formerly LAC 34:I.527]
A. General. The contract is to be awarded "to
the lowest responsible and responsive bidder whose bid meets the requirements
and criteria set forth in the invitation for bids." See
R.S.
39:1594(G)(Competitive
Sealed Bidding, Award) of the Louisiana Procurement Code. The invitation for
bidsshall set forth the requirements and criteria which will be used to
determine the lowest responsive bidder. No bid shall be evaluated for any
requirements or criteria that are not disclosed in the invitation for
bids.
B. Responsibility and
Responsiveness
Responsive Bidder-a person who has submitted a bid under R.S. 39:1594 which conforms in all substantive respects to the invitation for bids including the specifications set forth in the invitation.
Responsible Bidder or Offeror-a person who has the capability in all respects to perform the contract requirements and the integrity and reliability which will assure good faith performance.
C.
Product Acceptability
1. The invitation for
bids shall set forth the evaluation criteria to be used in determining product
acceptability. It may require the submission of bid samples, descriptive
literature, technical data, or other material. It may also provide for:
a. inspection or testing of a product prior
to award for such characteristics as quality or workmanship;
b. examination of such elements as
appearance, finish, taste, or feel; or
c. other examinations to determine whether
the product conforms with any other purchase description requirements, such as
unit packaging. If bidder changes the unit or packaging, and it is determined
that the change prejudices other bidders, then the bid for the changed item
shall be rejected.
2.
The acceptability evaluation is not conducted for the purpose of determining
whether one bidder's item is superior to another but only to determine that a
bidder's offering is acceptable as set forth in the invitation for bids. Any
bidder's offering which does not meet the acceptability requirements shall be
rejected.
D.
Determination of Lowest Bidder
1. Following
determination of product acceptability as set forth in Subsection C of this
Section, if any is required, bids will be evaluated to determine which bidder
offers the lowest cost to the state in accordance with the evaluation criteria
set forth in the invitation for bids. Only objectively measurable criteria
which are set forth in the invitation for bids shall be applied in determining
the lowest bidder. Examples of such criteria include but are not limited to
transportation cost, and ownership or life-cycle cost formula. Evaluation
factors need not be precise predictors of actual future costs, but to the
extent possible, such evaluation factors shall:
a. be reasonable estimates based upon
information the state has available concerning future use; and
b. treat all bids equitably.
E. Restrictions. A
contract may not be awarded to a bidder submitting a higher quality item than
that required by the invitation for bids unless the bid is also the lowest bid
as determined under Subsection D of this Section. Further, this Section does
not permit negotiation with any bidder.
Notes
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