La. Admin. Code tit. 73, § I-115 - Forms for Supervisory Personnel

A. Receipt Cards. The top of this form will be filled out at the headquarters office and placed inside each book or set of forms sent to the field. Upon placing the book or set of forms in use, the supervisor shall verify that all the forms in the set are in consecutive numerical order and that none are missing, sign the card, and note the unit number. Violation ticket books and control permit forms shall be verified by the officer to whom the book or the forms were issued, and the officer shall also sign the card. The supervisor shall send the card to headquarters in the daily mailing.

B. Lost or Missing Form. In the rare event that a form is lost or found to be missing, the supervisor shall fill out two copies of a lost or missing form, noting the type of form, unit number, date, form number, and reason. Where applicable the officer responsible for the missing form shall sign, and the supervisor shall sign the form and send the original to headquarters in the daily mailing. The second copy shall be filed at the unit in place of the missing form.

C. Spoiled Form. When a mistake that cannot be easily corrected is made on a form and a new form has to be filled out, or when a form is filled out in error and has to be canceled, the officer shall fill out two copies of the spoiled form, noting the type of form, unit number, date, form number, reason, and cross reference to the corrected form (if any). The officer and the supervisor shall sign the form. The original shall be attached to the headquarters copy of the form that was spoiled and the copy attached to the unit's copy of the spoiled form.

D. Register of Violation Tickets. A ledger containing a register of violation tickets sheet for each book of tickets issued is to be maintained by each unit supervisor. The information required on the form shall be kept current on a daily basis.

E. Daily Report of Weighing Operations. This report shall be filled out by the officer weighing vehicles. All vehicles crossing the scales shall be counted with a mechanical counter, and only overweight and permit loads shall be logged on the daily report. The unit supervisor shall mail the original to headquarters daily and keep a copy on file at the unit.

F. Summary Report of Daily Weighing Operations. The unit supervisors of stationary units shall fill out this report daily, noting the information required on the form. They shall mail one copy with the day's tickets, receipts, and monies collected to the enforcement and truck permits administrator and retain a copy of the report at the unit. The supervisors of both stationary and portable units shall also use this form to submit a monthly summary report of daily weighing operations.

G. Register of Control Permit Forms. A register of "C" forms issued, in consecutive order, shall be maintained. Note:

1. the "C" form number;

2. the number of the violation ticket that required the purchase of the permit;

3. the number of the permit issued by the permit office for that "C" form;

4. the cost of the permit;

5. the customer's method of payment (type of money order or check, etc.);

6. the money order or check; and

7. the date mailed to headquarters.

H. Register of Temporary 48-Hour Permits. A register of temporary 48-hour permits sold, in consecutive order, shall be maintained. Note:

1. the temporary permit number;

2. the corresponding violation ticket number issued (if any);

3. the customer's method of payment (type of money order or check, etc.);

4. the money order or check;

5. the date mailed to headquarters.

I. Daily Activity Report. This form is to be used by the mobile units only. It is a summary report of daily weighing operations.

1. The unit supervisor shall:

a. follow the instructions in preceding §115 F, J, and I;

b. send the original to headquarters daily; and

c. retain a copy in the unit files.

2. However, use the summary report of daily weighing operations form to submit the monthly summary.

Notes

La. Admin. Code tit. 73, § I-115

Promulgated by the Department of Transportation and Development, Office of Highways, LR 5:26 (February 1979), Amended LR 481731

AUTHORITY NOTE: Promulgated in accordance with R.S. 32:2 et seq.