12-186 C.M.R. ch. 1, § 7 - Filing

1. Electronic Filing Required. Except as provided in subsection 4, all correspondence and any other documents filed with the Board shall be filed electronically via internet transmission to the Board's general email address, sbac@maine.gov, in the manner provided for in this section.

2. Electronic Filing Procedure. All documents filed electronically must be filed pursuant to the following procedure.

A. The filing shall include an email correspondence to the Board that identifies the name of the person or representative making the filing and the name of the party in whose name the document is being filed.

B. Documents filed electronically must be in Microsoft Word® or PDF format and must be capable of being readily printed or otherwise reproduced clearly and legibly on paper 8 and 1/2 inches by 11 inches in size. Documents for filing must be included as an attachment to the email required in paragraph A.

C. When a signature is required for a document to be filed with the Board, the document must either be signed by hand and scanned as a PDF file or must be signed electronically in the following format: "/s/ [signatory's name]."

D. Documents submitted to the individual email addresses of Board members, the executive director or other staff members shall be deemed not filed.

3. Filing Date. A document submitted to the Board electronically will be deemed to be filed or received on the date and time in which the Board received the document at the Board's general email address, sbac@maine.gov, in accordance with this section. A document will be considered filed on a certain day if it is received electronically as of 11:59 p.m. on that day. The date and time that a document has been received electronically will be noted in a Notice of Electronic Filing, which will be sent by the Board electronically to the filing party.

4. Filing by Mail or Hand Delivery. Parties who are unable to submit documents electronically may submit documents by mail, hand delivery or delivery service. Such filings or submissions must include a statement certifying that the party was unable to transmit the documents electronically, including a description of the reasons that electronic transmission of the documents could not be accomplished. The Board may reject any such filings that it finds could have been submitted electronically. A party may hand deliver a document for filing at the Maine Labor Relations Board's office, by prior arrangement, between the hours of 8:30 a.m. and 4:30 p.m. on Monday through Friday, excepting dates on which the office is closed due to State holidays, extreme weather or emergency.

5. Grievance, Contract and Other Pertinent Documents. No Arbitration Request Form (BAC Form 1) will be processed unless accompanied by a copy of the grievance, contract and other pertinent documents. Four physical copies of this documentation must be filed with the Board prior to hearing, unless the executive director or Board waives this requirement.

Notes

12-186 C.M.R. ch. 1, § 7