Principles Governing Access
1. Access to
Museum collections for reference and study purposes shall be determined by the
Director, or his designee, in accordance with the conditions specified in this
rule and shall not be unreasonably denied.
Access to collections may be supervised,
limited, controlled or denied by the Director, or his designee, if such
activities would not be in the public interest. In responding to a request for
access, the Director shall consider the following:
a. Whether there is a potential for
deterioration, mutilation, loss or dislocation of Museum collection
b. Whether access and
required supervision would interfere with the administrative, professional, or
technical operations of the Museum;
c. Whether access would result in undue
interference with services to other Museum users; and
d. Whether the extension of a privilege of
access would extend a unique benefit to an individual which is not available to
the public at large or to other persons in a similar classification.
1. Access to collections, insofar as
possible, will take place outside storage areas. When necessary, access in the
storage areas may be granted, but to no more than two individuals at one time.
Staff supervision is required by the member of the staff having responsibility
for the collections to which access is requested, or as may be designated by
2. Members of the
general public will not be granted unsupervised access to collections without
the written approval of the Director. In general, the Director will only
approve such unsupervised access In the case of volunteers or project staff
persons, upon recommendation of the relevant staff member.
3. Access privileges may be limited by the
availability of Museum staff to provide adequate supervision.
4. Consistent with the Museum's
responsibility for preservation and safeguarding of the collections, the
Director may deny access to collections which are likely to suffer damage from
movement, handling, or other circumstances related to public
5. The use of specific
types of measuring devices (such as padded calipers, fabric measuring tapes,
etc.) may be required, as well as other necessary means of protecting the
6. No three-dimensional mold
forming techniques may be used in collecting information from items in the
collection, except as may be specifically authorized by the Director.
7. The Director may deny access to items In
the collection if such access would violate the terms of a restricted gift or
loan, applicable rights-of-privacy laws, a specific agreement between the Maine
State Museum Commission and a third party, or the terms of this rule.
8. No exclusive rights of access will be
given. Access granted to an individual does not abridge the rights of others to
similar access for the same or different purposes.
9. The ultimate responsibility for
investigation of copyright or other legal limitations on use of Museum
collections rests with the applicant.
10. To assist a future researcher, and reduce
the need to rehandle artifacts, the Museum Director may require that the
applicant provide copies of measurements, drawings, or other relevant materials
or a copy of any material written and/or published as a result of access to
Museum collections. Such data would be a part of the collections records and
governed by the provisions of this rule.
11. Access to Maine State Museum collections
does not imply any agreement between the researcher and the Maine State Museum.
Staff efforts to facilitate access to Museum collections do not constitute
approval of any work objectives, agreement with any research conclusions,
acceptance of the accuracy or quality of the researcher's work, or any
abridgment of access rights of others to the same materials.
12. The creation and sale of reproductions of
Museum collections shall be governed by the provisions of Chapter 502 of the
rules of the Museum.
and students associated either directly or peripherally with the Museum wishing
access to the Museum collections for personal purposes must comply with all
requirements of this rule. Access way be arranged to take place at times not
concurrent with their volunteer or student duties at the Maine State