995 CMR 4.03 - Public Information and Access

(1) The Commissioner shall conduct meetings as necessary to address business of the District. There must be at least one meeting held by the Commissioner each year.

(2) The meetings shall be held at locations made aware to the Trustees, the commissioned Pilots and other stakeholders in District business.

(3) A special meeting of the Commissioner may be called by the Commissioner upon 24-hours notice, given to Trustees, Commissioned Pilots and other stakeholders by letter or fax or email or telephone in an emergency.

(4) Any Pilot, when notified by letter, or fax, or email or by telephone shall report in person to the Commissioner at an agreed location in a reasonable time.

(5) All meetings of the Commissioner shall be open to the public and any person shall be allowed to attend such meeting except for meetings or portions of meetings which the Commissioner declares must be held in executive session and which Massachusetts law permits to be held in executive session.

(6) Any public notice required to be given by the Commissioner shall be sufficient if given by;

(a) Filing a copy of such notice with the Secretary of the Commonwealth;

(b) Mailing or otherwise furnishing a copy of said notice to newspapers of general circulation in pilotage District Three and other areas of interest; and

(c) Mailing or otherwise delivering a copy of said notice to any person or group which has filed within one year of the date or such notice a written request with the Commissioner for such notice and has furnished particulars for delivery of such notice.

(7) The Commissioner may require that any person or group desiring to communicate views or information to the Commissioner do so in writing and prior to oral presentation. The Commissioner shall at meeting have the right and obligation to control and limit oral presentations in such a fashion as to allow the orderly and efficient conduct of such meetings and of the business of the Commissioner.

(8) The Commissioner shall have all persons in attendance at meetings to register their names and affiliation, and further may have a recorder present.

(9) The Commissioner shall contemporaneously provide to all Commissioned Pilots copies of all communications exchanged between the Commissioner and any other government body, or any other entity having any role in 995 CMR 4.00 of pilotage (including without limitation the Boston Marine Society), except to the extent that any part of such communication would be exempt from disclosure under the provisions of applicable public records statues, including without limitation M.G.L. c. 66, § 10 and M.G.L. c. 4, § 7(26).

Notes

995 CMR 4.03