9 Miss. Code. R. § 7-4 - GLOSSARY

Current through April 7, 2022

Term

Definition

Agent

Any person employed by an institution licensed by the commission, regardless of job title, job description, full-time or part-time employment status, who directly or indirectly influences the decision of any prospective student to enroll for a fee in a course of instruction.

This includes marketing representatives and individuals that represent institutions at job fairs. This does not apply to financial aid representatives.

Annex

An Annex is an additional physical location of a registered institution that offers the same courses/programs as are offered at the registered institution; and is under the same ownership, management and control as the registered institution.

Change of Ownership

Anyone, or a combination, of the following, constitutes a change of ownership:

* Sale of the institution or the majority of its assets;

* Division of one (1) or more institutions into two (2) or more institutions;

* Transfer of the controlling interest in stock of the institution or its parent corporation;

* Transfer of the liabilities of the institution to its parent corporation;

* Lease or rental of an institution.

Commission

The Commission on Proprietary School and College Registration established under MS Code 75-60-1, Senate Bill 2636.

Correspondence education

Means a formal educational process under which the institution provides instructional materials, by mail or electronic transmission, including examinations on the materials, to students who are separated from the instructor. Interaction between the instructor and the student is limited, is not regular and substantive, and is primarily initiated by the student; courses are typically self-paced. Correspondence education is not distance education as defined in this glossary.

Course

The offering of instruction to individuals for a charge, fee or contribution of any kind, to a person or persons for the purpose of training or preparing such person(s) for a field of endeavor in a business, trade, technical or industrial occupation.

Distance education

Means a formal educational process in which the majority of the instruction in a course occurs when students and instructors are not in the same place Instruction may be asynchronous or synchronous. Distance education uses the technologies set forth in this paragraph to deliver instructions to students and to support regular, substantive interaction between students and instructors. A distance education course instructor may use any of the following technologies: the Internet; one-way and two-way transmissions through open broadcast, closed-circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communications devices; audio conferencing; or video cassettes, DVDs and CD-ROMs if used as part of the distance learning course or program.

First year after initial registration

Twelve (12) calendar months immediately following the effective date of issuance of an initial Certificate of Registration.

General Education courses

Means a unit of learning that is non-technical in nature and is a fundamental part of a program. The content is drawn from oral and written communications, social studies, mathematics, natural sciences, and the humanities.

Graduate

Any student (full-time or part-time) who upon completion of a program of study receives a certificate, license, or diploma from a proprietary institution licensed by the commission.

Gross Annual Tuition

Means the tuition income (minus tuition refunds) received by a registered school and its annexes in approved programs as computed over a consecutive 12-month period.

Institution

Means a proprietary school, career college, school person or other organization that offers programs that require registration in accordance with Section 75-60-5.

Institution Chief Operating Officer

Person responsible for the daily operations of an institution. Interchangeable with Institution Director.

Institution Director

Person responsible for the daily operations of an institution. Interchangeable with Institution Chief Operating Officer.

Institution owner

If the institution is owned by an individual, that individual; if the Institution is owned by a partnership, all partners; if the institution is owned by a corporation, the officers, and directors of the corporation.

Last day of student attendance

The date that a student gives written notice to the institution that he /she has withdrawn; or the date on which a student meets all of the following conditions:

* The student has failed to attend classes for thirty (30) successive calendar days; and

* The institution has notified the student, and the Director of the CPSCR that the student will be considered withdrawn if he/she does not notify the institution to the contrary within twelve (12) calendar days from the date on which the letter is mailed (postmarked); or

* The student fails to respond within the twelve (12) day period.

Non-Technical Course

Means a unit of learning that is non-technical in nature and includes general education courses, basic/college life skills, or other related courses as determined by the Commission.

Normal time to completion

The published time period required for completion of a program of study.

Occupational Degree

Means a credential awarded by a school upon successful completion of an associate degree program and designated as "applied or occupational" in the creditial title. This program shall contain a minimum of 60% technical course credits/clock hours. Associate degree programs designed primarily for immediate employment should be designated as an Associate in Applied Science degree, or other appropriate title, and identified with a specialty designation. This identification of a specialty or major implies relevant preparation for employment in a specific area of work and should be specified on the students' document of completion.

Program of study

A series of individual courses in an area of specialization for which a diploma, degree, certificate or other written evidence of proficiency or achievement is offered/awarded.

Proprietary

Means a career college, school, person, or other organization that offers programs that require registration pursuant to Mississippi Code 1972, 75-60-5, as Amended .

Quarter

An instructional term of up to fourteen (14) weeks.

Recruitment

Recruitment is the process of searching for prospective students and influencing them to apply for enrollment at the institution.

Registered location

The location for which a certificate of registration is valid excluding, any annexes or franchise locations.

Short-Term Professional Development Training Courses

Specialized training courses intended to help increase professional knowledge and skills for experienced individuals. These courses have no more than 20 contact hours and are non-credit bearing courses. These include, but not limited to, seminars, workshops, and continuing education.

Semester

An instructional term of fifteen (15), sixteen (16), seventeen (17), or eighteen (18) weeks.

Student

Any person who enters into a student enrollment contract or agreement.

Student catalog

A typed and bound publication that is readily identifiable as a catalog. The catalog must be designed and written to convey accurate impressions of the institution. The catalog must avoid false or misleading statements. The catalog should provide sufficient detailed data to enable prospective students to clearly understand their opportunities, limitations, and obligations. Each student must be given a copy of this catalog upon enrollment. Students may be provided with a digital link to or copy of the catalog in lieu of a physically bound document. If only a digital copy/link is provided to the student, acknowledgment of receipt must be in the student's record.

Student Mastery

Students' successful completion of a nationally recognized examination or comprehensive exam for a program of study. Mastery is calculated by the completion of a grade of "C" or better.

Technical Course

Means a unit of learning which yields skills, knowledge and understanding essential to the specific occupation for which the program is designed.

Temporary Certificate of Registration

This status allows an institution to operate under provisional authorization. Terms of the operation will be assessed based on the reason for the issuance of the temporary certificate. Additional monitoring by CPSCR staff is required on all operations.

Term

The amount of instructional time covered by an enrollment period.

The Director

The Director of the Commission on Proprietary School and College Registration.

Voluntary Suspension

This status allows a school to maintain its approval, but they cannot enroll, advertise or provide instruction. The institution will pay the applicable fee for the "voluntary suspension" status, which allows them to go become active again without having to go through the entire approval status again. This may be renewed only twice and will be reviewed annually.

Working capital

Current assets less current liabilities; it is a measure of whether a company will have sufficient resources to meet short-term debts.

Payments must be submitted in the form of a check or money order made out to "The Commission on Proprietary School and College Registration."

Send payments to:

Mississippi Community College Board

Commission on Proprietary School and College Registration

3825 Ridgewood Road, Sixth Floor

Jackson, Mississippi 39211

Payments are nonrefundable.

APPLICATION PACKET FEE

Application Packet Fee ($25)

A fee of $25 (business check or money order) must accompany each Application Packet request.

INITIAL APPLICATION FOR A CERTIFICATE OF REGISTRATION

Initial Application Fee ($2,500)

Each initial application for a Certificate of Registration must be accompanied by a check or money order in the amount of $2,500. Certificates of Registration are valid for two (2) years. However, fees are due annually for each previous year. If fees are not paid annually, the Certificate of Registration may be revoked or suspended.

Surety Bond (or Equivalent)

A surety bond must accompany each initial application for a Certificate of Registration.

The minimum amount of the bond required shall be based on the gross annual tuition collected by the institution during their previous year of operation or on estimated gross annual tuition for the current year, whichever is larger, and shall be as follows:

Gross Annual Tuition after Refunds

Minimum Bond

$0 - $1,000,000

$50,000 minimum bond required

$1,000,001 - $3,000,000

$100,000 minimum bond required

$3,000,001 - $5,000,000

$150,000 minimum bond required

Over $5 million

$200,000 minimum bond required

All initial applicants must provide the minimum required bond for their first year of operation in the amount of $50,000. After the first year of operations and GAT reporting, staff will assess the bond requirement as it applies to the above schedule. Alternatively, applicants may file cash, a certificate of deposit, or government bonds in lieu of the bond.

GROSS ANNUAL TUITION FEES

Gross Annual Tuition Fees

Gross Annual Tuition Fees are due annually to maintain the Certificate of Registration. Fees are due each fiscal year of July 1 through June 30 - twelve (12) calendar months.

When Gross Annual Tuition Fees are not paid at least thirty (30) days prior to due date, a Delinquent Fee must be paid in addition to all other fees due.

Gross Annual Tuition (GAT)

Fee

If GAT is less than $50,000

$500

If GAT is greater than $50,000

$1,000 or 25/100 of 1% (.0025) of GAT whichever is greater

Delinquent Fee ($500)

When all fees for Gross Annual Tuition are not paid at least thirty (30) days prior to the due date, a Delinquent Fee must be paid in addition to all other fees due.

The Delinquent Fee is $500. Fees will increase by $500 for every 30 days that fees are not paid for a maximum for $3000. Failure to pay the assessed Delinquent Fee may lead to the suspension or revocation of the institution's Certificate of Registration.

APPLICATION FOR RENEWAL OF A CERTIFICATE OF REGISTRATION

Renewal Application Fee ($1,000)

Each application for renewal of a Certificate of Registration must be accompanied by a check or money order in the amount of $1,000. Certificates of Registration are valid for two (2) years. However, gross annual tuition fees are due annually for each previous fiscal year (July 1 through June 30).

If fees are not paid annually, the Certificate of Registration may be revoked or suspended.

Surety Bond (or Equivalent)

A surety bond must accompany each renewal application for a Certificate of Registration.

The minimum amount of the bond required shall be based on the gross annual tuition collected by the institution during their previous year of operation or on estimated gross annual tuition for the current year, whichever is larger, and shall be as follows:

Gross Annual Tuition after Refunds

Minimum Bond

$0 - $1,000,000

$50,000 minimum bond required

$1,000,001 - $3,000,000

$100,000 minimum bond required

$3,000,001 - $5,000,000

$150,000 minimum bond required

Over $5 million

$200,000 minimum bond required

Alternatively, applicants may file cash, a certificate of deposit, or government bonds in lieu of the bond.

Voluntary Suspension ($250)

Renewed only twice and reviewed on an annual basis.

Delinquent Fee ($500)

When all fees for renewal of a Certificate of Registration are not paid at least thirty (30) days prior to expiration of an institution's current Certificate of Registration, a Delinquent Fee must be paid in addition to all other fees due.

The Delinquent Fee is $500. Fees will increase by $500 for every 30 days that fees are not paid for a maximum for $3000. Failure to pay the assessed Delinquent Fee may lead to the suspension or revocation of the institution's Certificate of Registration.

REINSTATEMENT OF REGISTRATION

Reinstatement Fee ($1,000)

The fee for reinstatement of registration of a suspended institution is $1,000.

APPLICATION TO REGISTER AN ANNEX OF AN APPROVED INSTITUTION

Annex Registration Application Fee ($250)

A fee of $250 must accompany each application to register a new annex of an approved institution unless the annex approval request is included in the institution's application to renew their Certificate of Registration.

APPLICATION FOR APPROVAL TO OFFER A NEW COURSE WITHIN AN APPROVED

PROGRAM OF STUDY

New Course Fee ($250)

A fee of $250 must accompany each application for approval to offer a new course within an approved course of study unless the approval request is included in the institution's application to renew their Certificate of Registration.

APPLICATION FOR APPROVAL TO OFFER A NEW PROGRAM OF STUDY

New Program/Change to Program Fee ($250)

A fee of $250 must accompany each application for approval to offer a new program of study unless the new program or program modification approval request is included in the institution's application to renew their Certificate of Registration. Fee includes one new course only.

APPLICATION FOR AN INITIAL AGENT PERMIT

Initial Application Fee ($500)

Each initial application for an Agent Permit must be accompanied by a check or money order in the amount of $500. Agent Permits are valid for one (1) year.

Surety Bond (or Equivalent)

A surety bond in the penal sum of $10,000 must accompany each application for an initial Agent Permit. Alternatively, applicants may file cash, a certificate of deposit, or government bonds in the amount of $10,000 in lieu of the bond.

APPLICATION FOR RENEWAL OF AN AGENT PERMIT

Renewal Application Fee ($250)

Each application for renewal of an Agent Permit must be accompanied by a check or money order in the amount of $250. Agent Permits are valid for one (1) year.

Surety Bond (or Equivalent)

A surety bond in the penal sum of $10,000 must accompany each application for renewal of an Agent Permit unless a continuous bond in the penal sum of $10,000 has been furnished. Alternatively, applicants may file cash, a certificate of deposit, or government bonds in the amount of $10,000 in lieu of the bond.

OTHER FEES

Other Fees ($250)

A fee of $250 must accompany each change of address, change of ownership, program modifications or name change request.

Exemption Fee

A fee of $50 must accompany each application for determination of exemption from registration with the commission.

SPECIAL SITE VISIT FEE

Special Site Visit Fee ($500 plus actual visiting team expenses)

A fee of $500 will be assessed to an institution for special site visits such as accreditation visits, hearings for complaints, audits (other than regularly scheduled) and investigations.

In addition to the Special Site Visit Fee, fees will be assessed to an institution to cover the actual expenses of the visiting team to include travel, meals, and lodging.

REPLACEMENT FEES

Replacement Fees ($5)

A replacement fee for a duplicate Certificate of Registration or a duplicate Agent Permit is $5.

Notes

9 Miss. Code. R. § 7-4
Amended 4/6/2017 Amended 4/27/2018 Amended 6/24/2018 Amended 2/4/2021

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