9 Miss. Code. R. § 8-6-6.1 - MSVCC eLearning Association (MELA) Bylaws

Current through April 7, 2022

Article I: Organization

The name of the organization shall be the eLearning Association.

Article II: Purpose

The eLearning Association was formed to ensure the Mississippi Virtual Community College (MSVCC) continues to provide an effective, efficient, quality, educational experience for all MSVCC students.

Article III: Membership

Membership in this organization shall be granted to the Chief eLearning Officer (CELO) appointed by the college president for each college participating in the MSVCC consortium and individuals at participating MSVCC colleges working in eLearning.

Resources from outside the group (IT, Faculty and/or Staff) may be allowed to serve on various subcommittees to support the needs of the Association.

Individuals working for the Mississippi Community College Board and/or Mississippi Association for Community and Junior Colleges designated as eLearning support staff serve as resource advisors to the Association.

There shall be three officers of the Association consisting of a President, President Elect, and Secretary. Officers shall be elected by the Association at each May Association Meeting and begin serving their term on August 1. Their duties are as follows:

I. Section I: The express duties of the President shall be as follows:
A. Chief eLearning Officer (CELO) of their local college or as approved by the CELO
B. To preside at all meetings of the Association
C. To serve as Chair during MELA Meetings
D. To serve as an acting member of the Administrative Committee
E. Represent MELA at MACJC meetings as needed.
II. Section II: The express duties of the President-Elect shall be as follows:
A. Chief eLearning Officer (CELO) of their local college or as approved by the CELO
B. To attend all meetings of the Association
C. To plan and organize the MELA Retreat
D. To discharge the duties of the President in the absence of the President
E. To serve as an acting member of the Administrative Committee
F. Establish and operate technologies during MELA Meetings (virtual and physical)
III. Section III: The express duties of the Secretary shall be as follows:
A. To attend all meetings of the Association
B. To record the minutes of all meetings of the Association including the annual Retreat
C. To distribute the minutes to all members of the Association within one week of the meeting

All officers shall serve one-year terms, but are eligible for re-election. No officer shall serve more than two consecutive one-year terms.

When a vacancy exists, nominations for new members shall be received from Association members. These nominations will be sent to, the chair of the Administration committee to be vetted and to be voted upon at the next Association meeting. All vacancies will be filled only to the end of the particular Association member's term.

Article IV: Election of Officers

The election of officers shall be conducted during the May meeting of the Association. Nominations are to be submitted to the chair of the Administration committee in April for a vetting process. Voting will take place for each position individually with one vote per school.

Article V: Meetings of Members

Members meet every 2nd Wednesday of each month and conduct a retreat annually. Strategic Planning for the MSVCC is conducted bi-annually. Notice of each meeting shall be given to each voting member, by email, not less than seven days before the meeting. A two-thirds majority of the Association must be present to conduct formal business. Special meetings may be called by the President or by a two-thirds majority of the Association.

Article VI: Order of Business

Call to Order, Approval of Minutes for the preceding meeting, Unfinished Business, New Business, Action Items, Open Forum, and Adjournment.

Article VII: Voting

A MELA member may declare motions to the group for a vote. Once the motion has been made, the motion must be seconded by a fellow eLearning association member. Each college will then cast one vote on the motioned item. No college may vote by proxy or absentee ballots.

Article VIII: Amendments

A two-thirds majority of the Association may amend these By-Laws when necessary. Proposed amendments must be submitted to the Secretary to be sent out with regular Association announcements.

Article IX: Dissolution

A two-thirds majority of the Association may recommend that the Association be dissolved.

Article X: Certification

These By-laws were adopted at the Association meeting on this day October 6, 2004.

Notes

9 Miss. Code. R. § 8-6-6.1
Adopted 11/22/2018

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