Article I: The Purpose of the Exceptions and
The Exceptions and Issues Committee exists under the direction of the
Mississippi Association of Community and Junior Colleges (MACJC) to serve the
distance education needs and interests of the MSVCC consortium and its
individual member colleges.
Committee shall exist as a standing committee.
Article II: Duties and
Hear exceptions cases to establish MSVCC policies and operational procedures.
1. Participating college presidents and the
Mississippi Community College Board's (MCCB) Assistant Executive Director for
eLearning & Instructional Technology may submit documented exceptions. All
submissions should be routed to the committee via the MCCB eLITE Division.
Submissions must be made in writing a minimum of 10 days prior to a meeting to
2. Exceptions are
defined as those events that make a college unable to comply with a policy
statement. An example would be the refusal to host a course for reasons such as
repeated poor instructor evaluations, instructor credentials, etc.
Hear issues cases involving
MSVCC policies, procedures, communication and other relations.
1. Issues are defined as those events for
which a college is able to comply with policy, or is in compliance, but desires
to make an argument for a policy change. Issues are further defined as events
occurring between individual colleges that demonstrate a lack of resolution
without outside arbitration.
Documented issues are to be submitted in the manner illustrated in Article II,
section A.1 for documented exceptions.
Article III: Membership
A. Membership shall be composed of no
more than seven members, including one representative from each of the
following areas, college president, chief academic officer, chief eLearning
officer, student services official, MCCB staff member, financial officer, and
B. To obtain
membership, nominations must be made by the chair of the represented
professional group organization, including the college president position,
which will be nominated by the chair of the MACJC. Nomination for the MCCB
staff member will be made by the MCCB Executive Director. Nominations will be
presented to and confirmed by the MACJC. Voting rights are granted to any
member upon confirmation by the MACJC.
C. Membership rotation shall be at the rate
of 2 members per 2 year period beginning at the conclusion of year 2 of
committee operation. Rotation will begin with and follow the order of positions
indicated in section A of Article III. Colleges having outgoing members shall
not nominate incoming members.
Article IV: Voting
A majority vote of members present is required for passage
of any item. Four committee members must be present to constitute a quorum for
Article V: Administration
Committee Administration shall consist of a Chair,
Vice-Chair and Secretary/Coordinator. The committee Chair shall be selected by
the membership as indicated in Section A of Article V. The MCCB Office of
eLearning shall provide the Secretary/Coordinator. The Secretary/Coordinator
may or may not be a committee member.
Chair, Vice-Chair Term Dynamics
1. Terms of office shall be for one year.
2. Officers may serve a total of 2
of officers shall be taken from the floor.
4. Elections of officers shall be by majority
5. Officers shall assume
office at the next called meeting.
6. In the event of vacancy, the remainder of
the term shall be filled by a vote of the membership at the meeting immediately
following the announcement of vacancy.
1. Officiate all committee meetings.
2. Serve as the official committee
3. Reserve the right
to create subcommittees as needed.
4. Reserve the right to postpone action or
request additional information on any exception or issue.
5. Shall report to the MACJC and to the MCCB
as needed. Such reporting shall be for the purpose of notifying the MACJC and
the MCCB of the committee decisions, and making recommendations on procedures,
policy changes, or other related events.
1. The vice-chair shall fulfill all the
responsibilities of the chair in the event of the absence of the chair or other
1. Handle all committee secretarial work.
2. Accept exceptions and issues
3. Coordinate committee
4. Coordinate meeting
5. Coordinate meeting
6. Supply meeting minutes
and other documentation to the committee, MACJC, MCCB, and MSVCC colleges as
Article VI: Meetings
Two regularly scheduled meetings per year will be held, one
each in the fall and spring semesters. A college president, Assistant Executive
Director for eLearning & Instructional Technology, or any committee member
may request a special meeting. Such special meetings will be held at the
discretion of the committee chair. Additionally, special meetings may be called
by two or more committee members through the chair regardless of the chair's
discretion. Meeting dates will be posted on the website of the Mississippi
Virtual Community College.
Article VII: Decisions and Appeals
A. All decisions of the
Exceptions and Issues Committee are final and will be communicated by the chair
to the parties directly involved. Exceptions and issues decisions will be made
or continued at the regularly scheduled meeting immediately following the
submission of an exception or issue. Submission must be made a minimum of 10
days prior to a meeting to be considered.
B. Exceptions and Issues Committee decisions
may be appealed to the MACJC. Appeals must be submitted in writing to the MACJC
chair a minimum of 10 days prior to the MACJC meeting at which appeal will be
made. An appeal shall be heard, and a decision rendered by the MACJC within 60
days after an appeal has been made.
Article VIII: Ratification and
modifications to these By-Laws must be made by the Exceptions and Issues
Committee and approved for recommendation to the MACJC and MCCB by a majority
of all committee members.
Requests to amend these By-Laws shall be made in writing to the committee
Secretary/Coordinator and may be made by any involved party.
C. Upon committee approval, amendments or
modifications shall then be submitted to the MACJC via the chair of the MACJC
and to the MCCB.
D. Effective dates
for these By-Laws and any subsequent amendments or modifications indicated in
Article VIII Section A shall be immediately upon approval by the MACJC and the