19 CSR 30-62.222 - Records and Reports
PURPOSE: This amendment changes references of rescinded 19 CSR 40 to current 19 CSR 30 and removes outdated and duplicate rules. This amendment also changes background screening record retention requirements to comply with section 210.1080, RSMo.
(1) The child care provider shall maintain
accurate records to meet administrative requirements and to ensure knowledge of
the individual needs of children and their families.
(2) An individual file shall be kept to
identify each child and enable the provider to communicate with the parent(s),
guardian or legal custodian of the child in an emergency. Records shall
include:
(A) The child's full name, address,
birth-date and the date care begins and ends;
(B) Full name of the parent(s), guardian or
legal custodian, home address, employers' name and address, work schedule, and
home and work telephone numbers;
(C) Name, address and telephone number of
another individual (friend or relative) who might be reached in an emergency
when the parent(s), guardian or legal custodian cannot be reached;
(D) Name and phone number of the family
physician, hospital, or both, to be used in an emergency;
(E) Name of the individual(s) authorized to
take the child from the facility; and
(F) Field trip and transportation
authorization.
(3) Health
information shall be retained in each child's individual file and shall
include:
(A) A medical examination report for
each infant, toddler, or preschool child or a health report for each school-age
child as required by 19 CSR 30-62.122 Medical
Examination Reports;
(B) Written
parental authorization for medications and a record of medications
administered;
(C) Information
concerning any accident or injury to the child while at the facility or any
emergency medical care; and
(D) Any
significant information learned from observing the child.
(4) Individual children's records shall be
retained a minimum of one (1) year after the child discontinues
attendance.
(5) Daily child
attendance records shall be maintained and kept on file a minimum of one (1)
year.
(6) Daily staff and volunteer
attendance records shall be maintained and kept on file a minimum of one (1)
year.
(7) All enrollment records,
medical examination records, and attendance records shall be filed in a place
known to caregivers and shall be accessible at all times. Records shall not be
in a locked area or removed from the facility during the hours the facility is
open and operating.
(8) The
provider shall maintain a written record at the facility for fire and disaster
drills.
(9) A copy of qualifying
background screening results shall be kept on file for child care staff
members, as required by 19 CSR 30-63.020 General Requirements.
(10) All records of children shall be
confidential, protected from unauthorized examination, and available to the
parent(s) upon request.
(11) All
records shall be available in the facility for inspection by the department
upon request.
(12) Reports to the
department shall be submitted as required.
Notes
*Original authority: 210.221.1(3), RSMo 1949, amended 1955, 1987, 1993, 1995.
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