Mont. Admin. R. 12.2.302 - GUIDELINES FOR DEPARTMENT PROGRAMS
(1) A
continuing departmental program for public participation shall contain
mechanisms of activity for each of the elements listed in this rule. The exact
mechanism and extent of activity may vary in relation to resources available,
public response, and the nature of issues involved.
(2) Informational materials. Each division
and region of the department shall provide continuing policy, program, and
technical information at the earliest practicable times and at places easily
accessible to interested or affected persons and organizations so that they can
make informed and constructive contributions to department decision making.
News releases and other publications may be used for this purpose as well as
information discussions and meetings with interested citizens' groups. Special
efforts shall be made to summarize complex technical materials for public and
media use.
(3) Assistance to
public. Each region shall have a procedure for providing technical and
informational assistance to public groups for citizen education, committee
workshop training, and dissemination of information to concerned groups and
individuals. Requests for information shall be handled promptly.
(4) Consultation. Each region of the
department shall have a procedure for early consultation and exchange of views
with interested or affected persons and organizations on development or
revision of plans, programs, or other significant activity prior to decision
making. Advisory groups, ad hoc committees, or workshop meetings may serve this
purpose.
(5) Demonstrations. Field
demonstrations and public show-me field trips may be used when there is
sufficient public interest concerning wildlife management techniques or
problems in wildlife management.
(6) Notification. Each division for its
appropriate area of responsibility shall maintain a current list of interested
persons and organizations including any who have requested inclusion on such
list for the distribution of information such as that listed in paragraph (2)
of this rule. This shall be in addition to the lists now maintained as required
by the Montana Administrative Procedure Act. The department shall in addition
notify any interested persons of any public hearing or other decision making
proceedings prior to decision making and wherever possible shall supplement
this notification with informal notice to all interested persons or groups
having requested such notice in advance.
(7) Access to information. The department
files, other than personnel files and those files required by law or
requirements of personal privacy to remain confidential, are open to public
inspection in accordance with already established Fish, Wildlife, and Parks
Commission policy. These files are located at the department office in Helena
and at the seven regional offices throughout the state and listed in ARM
12.1.101(8).
Copies of specific documents are available either free or for a reasonable
copying charge plus employee time.
(8) Enforcement. Each region shall develop
internal procedures for receiving and ensuring proper consideration of evidence
and information submitted by citizens. Public effort in reporting violations of
fish and game laws or regulations shall be encouraged. Alleged violations shall
be promptly investigated by the department .
(9) Rulemaking. In addition to any other
requirements, the department shall comply with the requirements of the Montana
Administrative Procedure Act.
(10)
Contact person. When the department or commission determines that a proposed
decision or action is of significant interest to the public, one person shall
be designated as contact person with the public on the proposed decision or
action. This person should be a departmental employee familiar with the
proposed decision or action. Upon completion of the proposed decision or
action, this person shall assess the influence citizen participation had on the
decision or action, and report that assessment to the director.
(11) Other measures. The listing of specific
measures in this section shall not preclude additional techniques for
obtaining, encouraging, or assisting public participation.
Notes
2-3-103, MCA; IMP, 2-3-103, MCA;
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