The information to be
included in a corner record is as follows:
A description or quotation of those
portions of the original or subsequent record which were used in evaluating the
(i) The original record for
corners of government surveys will usually be the general land office field
(ii) The original record
for nongovernment surveys will usually be subdivision plats, certificates of
survey, or other surveys of record.
(iii) Subsequent record can come from sources
such as previously filed corner records, maps and plats, private and public
records, etc. Some of the subsequent record, even though not in the public
record, but known to have validity by the surveyor, may be quoted and
appropriately noted. The record data help support the reestablished corner
position because they clearly show on what history the surveyor based the
corner position. In some cases, however, the record may be unknown or not
pertinent. A statement to that effect, if applicable, must appear on the corner
description of the original or subsequent record evidence found that locates
the corner position.
(i) If portions of the
found evidence cannot be reconciled with the record, then the disregarded
record must be noted, and if possible, an opinion as to its cause narrated.
(ii) If no physical evidence of
the original or subsequent monuments and accessories can be found, then the
method used to reestablish the lost or obliterated corner (single proportion,
fence intersection, parol evidence, terrain calls, centerline of road, etc.)
shall be indicated.
Measurements used to establish proportioned positions must be shown on the
corner recordation form or on a filed certificate of survey or subdivision plat
referenced on the recordation form.
A listing of all details about the corner
and its location which will help exclusively identify the corner position,
including size and type of monument and accessory, how marked if not shown in
sketch, and distinguishing topographic calls which help locate the corner. In
many cases, instructions on how to find the corner should be included.
(i) For public land survey system corners
requiring recordation, sufficient information must be shown on the form to
enable subsequent surveyors to verify the corner position identified on the
form, and to reestablish the corner position if the monument is obliterated.
Ideally, the references will be to at least two identifiable accessories or
surveyed dimensions to two survey monuments.
(ii) References or ties to other corners are
optional and may be drawn on the face or back of the corner record form, or
references to certificate of survey may be made. Separate drawings may be
attached to the corner form. If state plane coordinate values for the corner
position are shown, then the control upon which they are based should be
(d) A sketch
of the corner to show how a found or set corner is marked or show topography or
accessory monuments found or set and their relation to the corner. There is no
stipulated format; the sketch could be transcribed field note entries. For
corners which were first shown on subdivision plats or on recorded or filed
surveys, enough information must be shown so that the corner can be
The surveyor who
performed or directed the field work which is depicted on the corner record
shall sign and affix the licensee's seal in the certification.
(i) The affixing of the licensee's seal
constitutes a certification by the surveyor that the corner record has been
prepared in conformance with the Corner Recordation Act of Montana and the
rules implementing the Act.
The employer blank is optional but useful in tracking down original field note
data or adjacent record if, in the future, questions arise about the corner.
The name and signature of the ground party chief is also optional information
on the record form.
For public land survey system corners, the cross index at the bottom of the
page must be completed by the surveyor. Only the single township and range
index where the corner is filed is to be completed.
(i) For corner records to be filed under the
survey of record index, the index information must be filled in as completely
as possible by the surveyor and made clear the name and number(s) of the
recorded survey and the lot or parcel designation. The corner location diagram
must have the pertinent section number filled in and a closed circle indicating
the appropriate corner position in the section. This is intended to be an aid
in searching the record once it has been filed.