Current through Register Vol. 24, December 23, 2021
shall keep, in secure storage, a permanent file of students' records, that
(a) the name and address of the
(b) his/her parent or
(c) birth date;
(d) academic work completed;
(e) level of achievement (grades,
standardized achievement tests);
(f) immunization records as per
(g) attendance data;
(h) the statewide student
identifier assigned by the Office of Public Instruction.
The local board of trustees shall
establish policies and procedures for the use and transfer of student records
that are in compliance with
MCA, and state and federal laws governing individual privacy. All educational
records collected and maintained by a school shall be kept in a confidential
manner according to the implementing regulations of the Family Educational
Rights and Privacy Act (FERPA) at 34 CFR part 99
(3) The local board of trustees shall develop
a process for destruction of records pursuant to
MCA, including nonpermanent student records. Nonpermanent student records are
records retained in a central file maintained by the school containing a
student's cumulative educational records, which are not retained as a student's
permanent record detailed in (1).
(4) All inactive permanent records from a
school that closes shall be sent to the county superintendent or the
appropriate county official.
Mont. Admin. R.
NEW, 1989 MAR p. 342,
Eff. 7/1/89; AMD, 1994 MAR p. 166, Eff. 1/28/94; AMD & TRANS from
10.55.2002, 2000 MAR p. 3340, Eff.
12/8/00; AMD, 2004 MAR p. 2277, Eff. 9/24/04; AMD, 2005 MAR p. 575, Eff.
4/15/05; AMD, 2012 MAR p. 305, Eff. 2/10/12; AMD, 2012 MAR p. 2042, Eff.