N.H. Admin. Code § Cor 412.02 - Copies of Official Records
(a)
Attorneys, excluding the department of justice, insurance companies, employers,
or other individuals shall submit a completed and original "Release of
Information" form as described in Cor 412.03 signed by the resident along with
prepayment for requested copies.
(b) After review of a paper record, a count
of the total pages to be copied and the cost of producing said materials shall
be determined. The estimated printing costs shall include the per page cost as
well as the total cost for reproduction, and shall be sent to the requesting
party for pre-payment.
(c) Costs
for printed materials shall be determined by the commissioner, or his or her
designee and printing costs shall be calculated by considering current market
prices associated with producing such documents.
(d) Should the requesting party request an
electronic copy, the requesting party shall be charged a flat fee of $10 for
records stored in the ECR and the EDSA. This fee shall cover the cost of the
medium, mailer, postage, and review of the Release of Information form to
determine which parts of the record shall be released. A copy of the bill shall
also be sent to Department financial services.
(e) Pursuant to
RSA
560:22 and RSA 332-:13I, when there is no
estate administration, the surviving spouse or next of kin shall have access to
copies of the deceased resident's record upon providing proof of the
requestor's identity unless the record indicates that the individual shall not
have access to those records. Copying fees shall be applied as stated in (b)
and (c) above.
(f) Upon receipt of
the appropriate fees, financial services shall notify the office of client
records that payment was received. The office of client records shall make and
forward the requested copies.
Notes
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