N.H. Admin. Code § Pos 1104.11 - Records
(a) The
school shall maintain current, complete, and accurate records to show
the following:
(1) A statement
signed by the student acknowledging the 3-day notice required by
Pos 1106.01;
(2) A copy of the student's signed
enrollment agreement;
(3)
Written progress reports that include information on the student's
progress in areas such as classroom attendance and performance,
updated, as a minimum, at the mid and end points of the specified
time period;
(4) A copy
of the results of any enrollment evaluation or examination;
(5) Student information, including
a.Legal name of the
student;
b.Address;
c.Telephone number;
d.Student identification number
assigned, if any;
e.Social security number, if
student signs disclaimer;
f.Date of birth;
g.Dates of attendance, including
beginning and ending dates;
h.Course or program of instruction;
and
i.Date of transfer if
appropriate.
(6) All monies owed and paid by
each student; and
(7) The
school's participation in awarding student financial aid and
scholarships.
(b) A school shall maintain records
in a form that permits easy and accurate preparation of transcripts
of educational records for purpose of transfer and placement,
providing reports to government services or agencies, or for such
other purposes as the needs of the student might require. Such
transcripts shall be in a form readily understandable by laypersons
and educators alike. The grading system on such transcripts shall be
fully explained on the transcript form. Subjects appearing on the
transcripts shall be numbered or otherwise designated to indicate the
exact subject matter covered. Skills and proficiency in subjects
shall describe fully the type of test and other conditions of the
test by which such skills and proficiencies were scored.
(c) Records of students shall be
open for inspection to the director during site visits to the
school.
(d) Records shall
be maintained in safe and secure condition in a locked fireproof
cabinet.
(e) If a school
ceases to operate it shall make provisions for transferring the
custody of academic records without a break in custody per
Pos
1114.01(b)(5).
(f) A school shall permanently
maintain student transcripts of academic records.
(g) A school shall maintain
complete records of all advertising, sales, and enrollment materials
used by or on behalf of the school for a 5-year period.
(h) A school shall permanently
maintain a master student registration list (MSRL).
(i) A school shall retain financial
records in accordance with federal retention
requirements.
Notes
(See Revision Note at chapter heading for Pos 1100) #6398, eff 12-16-96 (formerly Pos 1402.16); ss by #8221, eff 12-16-04 (formerly Pos 1102.16 )
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