RSA He-C 6910.14 - Reporting Changes During the 12-Month Eligibility Period
(a) During
any 12-month eligibility period, a parent shall report changes in any of the
following circumstances to the DO staff within 10 calendar days of the date
when the change occurs:
(1) The assistance
group's income increases to an amount exceeding 85% of the state median income
(SMI);
(2) There is a change in the
child care provider who is providing child care services or a change in child
care provider location;
(3) A
parent experiences a permanent loss or start of employment;
(4) A parent begins or ends a training or
educational program;
(5) There is a
change in the assistance group's household composition;
(6) There is a change in the assistance
group's assets such that the cumulative value is in excess of one million
dollars;
(7) A parent begins or
ends participation in a mental health or substance misuse treatment program as
a recipient of FAP or NHEP;
(8) A
parent of any child in the assistance group moves into the household;
(9) An individual residing in the household
becomes a parent of any child in the assistance group;
(10) There is a change of physical or mailing
address;
(11) A parent adopts a
child during the 12-month eligibility period; or
(12) A parent registered with a temporary
employment agency is no long receiving payment.
(b) A parent shall be eligible for up to 92
days of continued assistance if the parent reports a permanent loss of their
approved employment-related activity within 10 calendar days of the date of the
loss, as listed in He-C
6910.07(f).
(c) If a parent fails to report the permanent
loss of an employment-related activity, as described in (b) above, and reports
the loss more than 92 calendar days after experiencing the loss, the DO shall
consider the family to have received 92 calendar days of continued assistance
and eligibility shall terminate unless the DO determines that the parent has
engaged in another approved employment-related activity, as listed in
He-C
6910.07(f).
(d) When a parent reports a change of the
assistance group's household composition, as described in (a)(5), (8), (9), and
(11) above, the change shall be verified in accordance with
He-C
6910.09.
(e) If a parent, as described in (d) above,
fails to provide the verification required by
He-C
6910.09, the DO can no longer determine the assistance
group's eligibility for child care scholarship and eligibility shall
terminate.
(f) Within 10 calendar
days of any reported change in circumstances as described in (a) above, DHHS
shall:
(1) Review whether the assistance
group continues to be eligible for child care scholarship in accordance with
He-C
6910.09; and
(2) Send notification to the parent and
provider if the reported change results in a decrease, increase, or termination
of child care scholarship, as described in
He-C
6910.12.
(g) Termination of eligibility that results
from a change in family circumstances shall be effective 10 calendar days from
the date of the notification, unless the parent requests a continuance of child
care scholarship pending the outcome of an appeal in accordance with
He-C
6910.19.
(h) Termination of child care scholarship
eligibility that results from a change in assistance group income exceeding 85%
of SMI shall be effective on the date DHHS processes the case.
(i) Pursuant to
45 CFR
98.21(e)(4), a family may
voluntarily report any decrease in income during the 12-month eligibility
period. In order to have the cost share recalculated for the remainder for the
eligibility period, any decrease in income shall be verified by the DO in
accordance with He-C 6910.09(r),
(s), and (t).
(j) When a family reports a permanent move to
another state, child care scholarship eligibility shall terminate on the date
that the DO processes the case.
(k)
If at any time a family reports that a new provider is providing child care
services, the new provider shall be enrolled with DHHS in accordance with He-C
6914 before payment can be made to the provider, and a new Form 1863 "Child
Care Provider Form" (October 2023) shall be submitted to the DO by the family,
as described in He-C
6910.09(i).
(l) When a family reports a new provider as
described in (k) above, Form 1863 "Child Care Provider Form" (October 2023)
shall be submitted to the DO within 10 calendar days of the date the child
began care with the new provider.
(m) If Form 1863 "Child Care Provider Form"
(October 2023) is received by the DO more than 10 calendar days from the date
the child began care with the new provider, the DO shall use the date the form
was received as the provider link date and effective date to begin payment for
child care scholarship.
Notes
#7723, eff 7-1-02;(See Revision Note at part heading for He-C 6910) #9474, eff 6-29-09; ss by #10120, eff 5-7-12
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