N.J. Admin. Code § 13:45H-7.18 - Transfer between pharmacies of prescription information for Schedules III, IV, and V controlled substances for refill purposes

(a) The transfer of original prescription information for a controlled dangerous substance listed in Schedule III, IV, or V for the purpose of refill dispensing is permissible between pharmacies on a one-time basis. However, pharmacies electronically sharing a real time, online database may transfer up to the maximum refills permitted by law and the prescriber's authorization.

(b) Transfers are subject to the following requirements:

1. The transfer is communicated directly between two licensed pharmacists and the transferring pharmacist records the following information:

i. Write the word "VOID" on the face of the invalidated prescription; for electronic prescriptions, information that the prescription has been transferred must be added to the prescription record;

ii. Record on the reverse of the invalidated prescription the name, address, and DEA registration number of the pharmacy to which it was transferred and the name of the pharmacist receiving the prescription information; for electronic prescriptions, such information must be added to the prescription record; and

iii. Record the date of the transfer and the name of the pharmacist transferring the information.

2. For paper prescriptions and prescriptions received orally and reduced to writing by the pharmacist pursuant to N.J.A.C. 13:45H-7.8 or 7.13, the pharmacist receiving the transferred prescription information shall reduce to writing the following:

i. Write the word "TRANSFER" on the face of the prescription; and

ii. Provide all information required to be on a prescription pursuant to N.J.A.C. 13:45H-7.5(a), except for the signature of the prescribing individual practitioner, and include:

(1) Date of issuance of original prescription;

(2) Original number of refills authorized on original prescription;

(3) Date of original dispensing;

(4) Number of valid refills remaining and date(s) and locations of previous refill(s);

(5) Pharmacy's name, address, DEA registration number, and prescription number from which the prescription information was transferred; and

(6) Name of transferor pharmacist; and

3. For electronic prescriptions being transferred electronically:

i. The transferring pharmacist must provide the receiving pharmacist with the following information in addition to the original electronic prescription data:

(1) The date of the original dispensing;

(2) The number of refills remaining and the date(s) and locations of previous refills;

(3) The transferring pharmacy's name, address, DEA registration number, and the prescription number for each dispensing;

(4) The name of the pharmacist transferring the prescription; and

(5) The name, address, DEA registration number, and prescription number from the pharmacy that originally filled the prescription, if different; and

ii. The pharmacist receiving the transferred electronic prescription shall create an electronic record for the prescription that includes the receiving pharmacist's name and all of the information transferred with the prescription under (b)3i above.

(c) Both the original and transferred prescription must be maintained for a period of five years from the date of the last refill.

(d) Pharmacies electronically accessing the same prescription record shall satisfy all information requirements of a manual mode for prescription transferal.

Notes

N.J. Admin. Code § 13:45H-7.18

Adopted by 47 N.J.R. 2300(a), effective 9/8/2015