retail dealer of firearms or gunsmith shall maintain a permanent record of each firearm acquisition and
disposition, including firearm frames and receivers. The record shall be maintained in a bound form and shall
be kept at the location where the business is being conducted. The record of purchase or acquisition shall
consist of invoices or other commercial records, which shall be filed in an orderly manner separate from
other commercial records maintained. The purchase or other acquisition of a firearm by the licensed dealer
must be recorded no later than at the close of the business day of the transfer of such purchase or other
acquisition. The record shall show the date each firearm was purchased or otherwise acquired, the type,
manufacturer, importer, caliber or gauge, model, name and address of the person from whom received, and the
serial number of the firearm. The sale or other disposition of a firearm must be recorded by the licensed
dealer not later than the close of the business day of the date of such sale or disposition. The record shall
show the date of sale or other disposition of each firearm, the name and address of the person to whom the
firearm was transferred, and the type, manufacturer, importer, caliber or gauge, model, and the serial number
of the firearm. The information prescribed for the record required by this subchapter shall be in addition to
the maintenance of the form of register S.P. 671 and the certificate of eligibility S.P. 634. The dealer
shall, in the case of a transfer of a handgun to an individual, note that the handgun was accompanied by a
trigger lock or a locked case, gun box, container, or other secure facility, provided, however, this
provision shall not apply to antique handguns.
(b) Every retail
dealer of ammunition shall maintain a permanent record of ammunition acquisition and disposition. The record
of purchase or acquisition shall consist of invoices or other commercial records, which shall be filed in an
orderly manner separate from other commercial records maintained. Such records shall show the name of the
manufacturer, the type, caliber or gauge, quantity of the ammunition acquired in the transaction, the date of
each acquisition and from whom received. The record of sale or disposition shall be maintained in a bound
form and shall contain the date of the transaction, name of manufacturer, caliber or gauge, quantity of
ammunition sold, name, address and date of birth of purchaser, and identification used to establish the
identity of purchaser. The dealer shall confirm the age of the purchaser of rifle and shotgun ammunition to
be at least 18, and handgun ammunition to be at least 21. No record need be maintained for the sale or
disposition of shotgun or rifle ammunition. However, sales or other dispositions of ammunition intended for
use in any other firearm and which may be interchangeable between rifles and handguns, as well as
hollow-nosed or dum-dum ammunition, must be recorded. The records shall be maintained in chronological order
by date of acquisition and disposition and shall be kept at the location the business is being
(c) The firearms and ammunition acquisition and
disposition record as prescribed under this section need not be required, provided the dealer maintains an
updated Federal firearms and ammunition record on firearms or ammunition purchased or acquired and sold as
prescribed in Title 26, Internal Revenue, Chapter 1 "Commerce in Firearms and Ammunition", and to the extent
that the information required by this section is included on such records. If not included, then the Federal
records are to be supplemented so as to include all information required by this section.
shall sell, give, transfer, assign or otherwise dispose of
body armor penetrating bullets
except to a Federally-licensed collector of firearms and ammunition
possesses a valid Collector of Curios and Relics License as defined in Title
18 U.S.C. §
or to the Armed Forces of the United States or
the National Guard, law enforcement agencies and licensed firearms dealers.
1. Collectors will be limited to the purchase or acquisition of not more
than three rounds of each distinctive variation of cartridges. Distinctive variation includes a different
head stamp, composition, design or color.
2. The seller shall
record all sales of such ammunition including the name of the purchaser, the agency represented, the
authorizing chief of police or other authorized law enforcement officer, or the highest ranking authorized
military officer, the date, time and amount of ammunition. If the sale or disposition was to a law
enforcement agency, the record shall also include the written authorization of the chief of police or highest
ranking official of the agency.
3. All of the above information
shall be forwarded to the Superintendent of the State Police within 48 hours of the sale or
Electronic Records. Licensees may seek
approval from the Superintendent
to use an electronic record of acquisition and disposition of firearms, in
lieu of the bound book form. The Superintendent
shall authorize an electronic record of acquisition and
disposition upon proof by the licensee that the electronic record accurately and readily discloses all
information required to be maintained in (a) above.
1. A retail firearms
dealer shall request permission from the Superintendent in writing and receive written approval from the
Superintendent before beginning any electronic format of the acquisition and disposition record. Approval of
such an electronic method shall be granted if the Superintendent finds that good cause is shown for the use
of the alternate method; the alternate electronic method is within the purpose of, and consistent with the
bound book form; and the alternate electronic form will not be contrary to any provision of State or Federal
law or hinder the effective administration of law.
electronic form shall readily make available the date each firearm was purchased or otherwise acquired, the
type, manufacturer, importer, caliber or gauge, model, name and address of the person from whom received, and
the serial number of the firearm. The date of acquisition and/or disposition shall be entered by the close of
the business day of the transfer.
3. Any retail firearms dealer
approved for the use of an electronic record of acquisition and disposition shall arrange for an electronic
back-up system to safeguard all records against computer crashing, hacking, or being purged or lost through
cyber space. The back-up system must be external, separate, and independent from any internal system to be
utilized. Failure to institute an electronic back-up system shall result in the denial by the Superintendent
for the request.
authorizes licensed retail
dealers to maintain their firearms acquisition and disposition records electronically, provided all of the
following conditions are met:
i. The licensee records in the computer
system all acquisition and disposition information required by (a) above, as applicable. Required information
includes a record of both the manufacturer and the importer of foreign-made firearms (if any). Additional
columns can be utilized to capture certain additional information (for example, inventory number, new/used,
etc.), so long as the additional information is separate from the required information and the required
information is readily apparent.
ii. The system must retain any
correction of errors as an entirely new entry, without deleting or modifying the original entry (for example,
macro created to track changes). Alternatively, the system may allow for entries in a "notes" column to
explain any correction and/or track changes (that is, what was changed, who made the change, why the change
was needed). The NJSP Firearms Investigation Unit suggests that the recordkeeping system be capable of
blocking fields from correction (for example, protect workbook function).
iii. The system cannot rely upon invoices or other paper/manual systems to
provide any of the required information.
iv. The system must
allow queries by serial number, acquisition date, name of the manufacturer or importer, name of the
purchaser, and address of purchaser or other transferee.
licensee must print or download all records from the system:
quarter of the calendar year;
(2) Upon request of any law
enforcement officer (must be provided within 24 hours);
to discontinuance of the database; and
(4) Prior to
discontinuance of the licensee's firearms business.
vi. The printouts/downloads required under (e)4v above must include all
firearms in inventory, as well as all firearms transferred during the period covered, sequentially by date of
acquisition, and must be limited to display only the information required by the applicable rules. The
printouts/downloads may contain additional columns capturing certain additional information, provided that
the required information is readily apparent.
vii. The printouts
must be retained until the next printout is prepared.
Printouts may not include other merchandise.
ix. If a licensee
downloads the records on a portable storage device (for example, Compact Disc (CD), Digital Versatile Disc
(DVD), or Universal Serial Bus (USB) Flash Drive), the download must be retained on the portable storage
device until the next download is prepared. Additionally, the licensee must be able to present the most
current version of the requested records in a printed format at any law enforcement officer's
x. Electronic firearms acquisition and disposition
records may be stored on a computer server owned and operated solely by the person holding the license,
provided that the records are readily accessible through a computer device located at the licensed premises
during regular business hours. The server must be located within the United States.
xi. The system must back-up the firearms acquisition and disposition
records on a daily basis to protect the data from accidental deletion or system failure.
5. All laws, regulations, policies, and procedures applicable to the paper
form of the firearms acquisition and disposition records also apply to electronic versions. Licensees are not
required to use an electronic acquisition and disposition record, and may continue to use a paper record in
the format prescribed by this chapter.