N.J. Admin. Code § 6A:32-7.4 - Maintenance and security of student records

(a) The chief school administrator, or the chief school administrator's designee, shall be responsible for the security of student records maintained in the school district and shall devise procedures for assuring that access to student records is limited to authorized persons.

(b) District boards of education may store all student records either electronically or in paper format.

1. When student records are stored electronically, proper security and backup procedures shall be administered.

(c) Student health records, whether stored on paper or electronically, shall be maintained in accordance with N.J.A.C. 6A:32-7.1(l).

(d) Records shall be accessible during the hours in which the school program is in operation.

(e) Mandated student records required as part of programs established through State-administered entitlement or discretionary funds from the U.S. Department of Education shall be maintained for a period of five years after a student's graduation or termination from the school district, or to age 23, whichever is longer. The mandated student records shall be disposed of in accordance with N.J.S.A. 47:3-15 et seq.

(f) A district board of education that establishes a website shall not disclose any personally identifiable information about a student, in accordance with N.J.S.A. 18A:36-35.

Notes

N.J. Admin. Code § 6A:32-7.4

Amended by R.2013 d.141, effective 12/16/2013.
See: 45 N.J.R. 419(a), 45 N.J.R. 2590(a).
Rewrote the section. Amended, 54 N.J.R. 1276(a), effective 7/5/2022