N.J. Admin. Code § 10:47-4.2 - Personnel records

Current through Register Vol. 54, No. 7, April 4, 2022

(a) The facility shall have a personnel file for each employee containing:
1. The application for employment and/or resume;
2. Reference letters from former employer(s) and personal references or notation of telephone contacts with such references;
3. Medical examinations;
4. Documentation that upon employment the employee received a two-step Mantoux tuberculin skin test with five tuberculin units of purified protein derivative. The only exceptions shall be employees with documented negative two-step Mantoux skin test results (zero to nine millimeters of induration) within the last year, employees with a documented Mantoux skin test result (10 or more millimeters of induration), employees who have received appropriate medical treatment for tuberculosis, or when medically contraindicated. Results of the Mantoux tuberculin skin tests administered to new employees shall be acted upon as follows:
i. If the first step of the Mantoux tuberculin skin test result is less than 10 millimeters of induration, the second step of the two-step Mantoux test shall be administered one to three weeks later.
ii. If the Mantoux test is significant (10 millimeters or more of induration), a chest x-ray shall be performed and, if necessary, followed by chemoprophylaxis or therapy.
5. A copy of any professional credentials/certifications;
6. A copy of the employee's written job description;
7. Annual performance evaluations and/or personnel actions or other appropriate materials, reports, and notes relating to employment with the facility;
8. The employee's hiring and termination dates; and
9. The results of the employee's criminal background check.
(b) The facility shall maintain the personnel file of an employee during their tenure and for a period of five years after termination.


N.J. Admin. Code § 10:47-4.2

The following state regulations pages link to this page.

State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.