N.J. Admin. Code § 10:77-6.12 - General provider recordkeeping requirements

Current through Register Vol. 54, No. 7, April 4, 2022

(a) Medicaid/NJ FamilyCare enrolled mobile response agencies shall retain, in a secure location, and in compliance with all applicable Federal and State laws, rules and regulations, confidential information related to the employees providing mobile response services or stabilization management services as described in this subchapter and shall produce the information for the Department of Human Services, Children and Families or any State-authorized agents, in an orderly fashion on demand.
(b) For licensed clinical staff members of the agency, the following information shall be maintained:
1. Verifiable written documentation of the supervising licensed behavioral healthcare practitioner's credentials and any other adjunct staff involved with the direct administration and/or delivery of this service as appropriate, including, at a minimum:
i. His or her current and valid license number authorizing him or her to practice in New Jersey and the state where services are delivered; and
ii. Verifiable written documentation of his or her experience working with children; and
2. Updates or changes regarding all information required in (b)1 above, which shall be forwarded to DHS and DCF by the provider within 10 days of receipt of the updated information. Updated information shall include, but shall not be limited to, additional continuing education units obtained, change of provider name and/or address, any action against licensure of the provider, and any criminal charges.
(c) For the direct care staff employed by the agency, the following information shall be maintained:
1. A copy of the direct care staff person's educational credentials;
2. Verifiable written documentation, including dates, of the direct care staff person's relevant experience in a comparable in community environment; and
3. Verifiable written documentation of the direct care worker's receipt of direct clinical supervision by a licensed behavioral healthcare practitioner.
(d) In addition to the specific records required to be maintained for specific staff, the following information shall also be maintained for all individuals providing or supervising the provision of services:
1. A copy of his or her current valid driver's license, if the operation of a motor vehicle is required to fulfill the responsibilities of the job; and
2. Verifiable written documentation of successful completion of a criminal background check conducted by a recognized and reputable search organization for all staff having direct contact with children.


N.J. Admin. Code § 10:77-6.12
Recodified from N.J.A.C. 10:77-6.11 and amended by R.2008 d.251, effective 8/18/2008.
See: 40 N.J.R. 1040(a), 40 N.J.R. 4807(a).
In (a), substituted "Children and Families or any State" for "or any Department"; and in (b)2, substituted "DHS and DCF" for "the DHS".

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