N.M. Admin. Code § 19.30.3.8 - OPEN MEETINGS

A. Reasonable notice: Reasonable notice shall be given, as hereinafter provided, of all meetings of a quorum of the state game commission held for the purpose of discussing or adopting any proposed rule or resolution, or taking formal action. At its first meeting each year, the commission will determine what is a reasonable notice for all meetings as required by Section 10-15-1(D) NMSA 1978. At that meeting, the commission shall adopt a resolution to either continue or amend its existing practice as stated below:

(1) Ten day notice for regular meetings: At least 10 days in advance of each regularly scheduled meeting, notice will be posted on the department's public website and social media sites and in addition will be sent to newspapers, radio stations, wire services and television stations in the state that have provided a written request for the notice of meetings per Section 10-15-1(D) NMSA 1978. These notices shall contain the date, time, and place of the meeting and information on how a copy of the agenda may be obtained.

(2) Three day notice for special meeting: At least three days in advance of each special meeting, notice will be posted on the department's public website and social media sites and given by telephone to newspapers, radio stations, wire services and television stations in the state that have provided a written request for the notice of meetings per Section 10-15-1(D) NMSA 1978. These notices shall provide the date, time, and place of the meeting and information on how a copy of the agenda may be obtained.

(3) 24 hour notice for emergency meetings: Notwithstanding any other provision of this rule, the chairman of the state game commission may call an emergency meeting to consider any unforeseen and urgent matter that demands immediate commission action. Notice of an emergency meeting shall be posted on the department's public website and social media sites at least 24 hours in advance unless threat of personal injury or property damage requires less notice, and shall be given by telephone to the associated press and, if time permits, via newsrelease faxed or hand delivered to at least one daily newspaper of general circulation in the state.

(4) Telephone participation: Commissioners may choose to participate in properly noticed meetings of the state game commission by telephone or other similar communications equipment, but only when attendance in person is difficult or impossible. Each commissioner participating by telephone or other similar equipment must be identified when speaking. All commissioners must be able to hear each other at the same time and hear any other speaker, and members of the public attending the meeting must be able to hear any commissioner.

B. Correspondence with interested parties: Prior to each regularly scheduled meeting, correspondence announcing the date, time, and place of the meeting and information on how a copy of the agenda may be obtained shall be sent to agencies, organizations, groups, or individuals who have requested such notice.

C. Agenda availability and changes:

(1) Agenda availability: Except for emergency meetings, the agenda for a regular or special meeting will be made available to the public by posting on the department's public website and social media sites and from the office of the director, New Mexico department of game and fish, one Wildlife Way, Santa Fe, New Mexico 87507 at least 72 hours in advance of each meeting.

(2) The proposed agenda for any meeting is subject to change as deemed necessary by the chairman of the state game commission. However, such changes may not be made less than 72 hours in advance of any meeting and the final agenda incorporating any such changes, will be made available to the public at least 72 hours in advance of the meeting from the office of the director.

Notes

N.M. Admin. Code § 19.30.3.8

12-17-75, 9-3-82, 12-3-87, 3-5-91, 8-15-95, 3-15-99, 2-14-00; 19.30.3.8 NMAC - Rn & A, 19 NMAC 30.3.8, 2-14-02 Amended, New Mexico Register, Volume XXV, Issue 17, September 15, 2014, eff. 9/15/2014 Amended by New Mexico Register, Volume XXVI, Issue 04, February 27, 2015, eff. 2/27/2015