N.Y. Comp. Codes R. & Regs. Tit. 9 § 6403.2 - Meetings
(a) The council and
council committees.
(1) Open meetings. The
council and council committees are public bodies as defined by section 102(2)
of the Open Meetings Law. All meetings of the council and council committees
shall be open to members of the public in accordance with section 103(a) of the
Open Meetings Law.
(2) Public
notice. The council shall provide advance notice of council and council
committee meetings to the public and to the news media by publishing the time
and place of all such meetings in its newsletters, press releases and by other
means to provide sufficient public notice pursuant to section 104 of the Open
Meetings Law.
(3) Executive
sessions. Upon a majority vote of the total authorized membership of the
council or a council committee taken in an open meeting pursuant to section
105(1) of the Open Meetings Law, identifying the particular subject matter to
be discussed and the specific grounds authorizing executive session, the
council or any council committee may conduct an executive session in accordance
with section 105(1)(f) of the Open Meetings Law. Section 105(1)(f) of the Open
Meetings Law permits the council and council committees to conduct executive
sessions when discussing:
(i) the medical,
financial, credit or employment history of a particular applicant for funding,
or an officer or employee of such applicant ; or
(ii) matters leading to the appointment,
employment, promotion, discipline, suspension, dismissal or removal of a
particular applicant for funding or an officer or employee of such applicant .
The council or council committees may also conduct executive sessions in
accordance with the other subsections of section 105 of the Open Meetings
Law.
(4) Minutes. The
council shall maintain and publish minutes of all open and executive sessions
of the council and council committees pursuant to section 106 of the Open
Meetings Law. Minutes taken at open meetings shall contain a summary of all
motions, proposals, resolutions and any other matter formally voted upon and
the vote thereon. Minutes shall be taken at executive sessions of any action
that is taken by formal vote which shall consist of a record or summary of the
final determination of such actions, and the date and vote thereon; provided,
however, that such summary need not include any matter which is not required to
be made public by the Freedom of Information Law.
(b) The council advisory panels. The advisory
panels shall act as advisory bodies of the council and shall review and analyze
information that is collected by the staff with respect to applicants for
council funding. The advisory panels shall review each request for funding and
submit final recommendations to the appropriate council committee. The council
committees shall consider the recommendations of the advisory panels and the
basis for such recommendations. The advice and recommendations of the advisory
panels are not final determinations of the council . Meetings of the advisory
panels may be conducted in private pursuant to the council 's authority under
the Arts and Cultural Affairs Law, section 3.05(4).
Notes
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