N.Y. Comp. Codes R. & Regs. Tit. 9 § 8008.4 - Subject matter list
(a) Every
central office director and unit supervisor; every senior parole officer , or
parole officer in charge, of an institution; and every director and area
supervisor of a parole area office shall be a custodian of records pursuant to
this Part. Every custodian of records shall maintain an up-to-date subject
matter list , reasonably detailed, of all records emanating from the custodian
or the office represented by the custodian.
(b) The records access officer shall maintain
a master list of all records maintained by the division . The master list shall
be comprised of the subject matter lists kept by all custodians of
records .
(c) Each subject matter
list and the master list shall be sufficiently detailed to permit
identification of the record .
(d)
Every subject matter list maintained by each custodian, and the master list
maintained by the records access officer , shall be updated not less than twice
each year. The most recent update shall appear on the first page of the subject
matter list .
(e) The records access
officer shall make the master subject matter list available for inspection and
copying. Any person desiring a copy of any subject matter list may request such
in writing. Upon payment of the appropriate fee, a copy of the appropriate
subject matter list shall be mailed or delivered.
Notes
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