N.Y. Comp. Codes R. & Regs. Tit. 9 § 8008.4 - Subject matter list
(a) Every
central office director and unit supervisor; every senior parole officer, or
parole officer in charge, of an institution; and every director and area
supervisor of a parole area office shall be a custodian of records pursuant to
this Part. Every custodian of records shall maintain an up-to-date subject
matter list, reasonably detailed, of all records emanating from the custodian
or the office represented by the custodian.
(b) The records access officer shall maintain
a master list of all records maintained by the division. The master list shall
be comprised of the subject matter lists kept by all custodians of
records.
(c) Each subject matter
list and the master list shall be sufficiently detailed to permit
identification of the record.
(d)
Every subject matter list maintained by each custodian, and the master list
maintained by the records access officer, shall be updated not less than twice
each year. The most recent update shall appear on the first page of the subject
matter list.
(e) The records access
officer shall make the master subject matter list available for inspection and
copying. Any person desiring a copy of any subject matter list may request such
in writing. Upon payment of the appropriate fee, a copy of the appropriate
subject matter list shall be mailed or delivered.
Notes
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