(a) The Board shall
hold two regular meetings each year in the months of January and July on call
of the Chairman, or, if the Chairman is unable for any reason to call the
meeting, the Vice-chairman or the Treasurer in that order. Special meetings of
the Board may be called at any time by the Chairman or any two board
(b) The Chairman shall
conduct all meetings; in the absence of the Chairman, the Vice-chairman or the
Treasurer in that order shall conduct the meeting.
(c) The officer who is scheduled to conduct
the meeting shall prepare an agenda for the meeting.
(d) The Board shall set aside time at its
regular meetings to hear members of the public who wish to speak to the Board.
If time permits, the Board may also allow members of the public to speak at
special meetings. Anyone who wishes to speak concerning an item on the agenda
shall notify the presiding officer before the meeting is called to order.
Anyone who wishes to speak concerning an item that is not otherwise scheduled
to be on the agenda shall, at least 72 hours before the meeting, contact the
scheduled presiding officer to request that the item be included. The request
must include the identity of the maker and the nature of the item and must be
in writing unless the maker can show to the satisfaction of the scheduled
presiding officer that it was not reasonably possible to provide a written
request. Anyone who speaks to the Board at a regular meeting under the
provisions of this Paragraph shall be allowed a time period of five minutes,
except that the presiding officer may further limit time if several persons
have asked to speak. The presiding officer may limit time as needed at special
meetings. At any meeting, the presiding officer may require groups to appoint a
representative to speak for members of the group on an issue. Although members
of the Board may ask specific questions of those speaking, the time allotted
pursuant to this Paragraph shall not be used either to debate the relative
merits of any proposal or to examine members of the Board.