N.D. Admin Code 4-01-01-01 - Organization and functions of the office of management and budget
1.
Organization of office.
a. History. The 1941 legislative assembly
appointed a governmental survey commission to study the field of governmental
reorganization and make recommendations. Among the recommendations was a single
agency to handle the state's fiscal affairs. That study was reviewed by
directive of the 1957 legislative assembly. The 1959 legislative assembly
established the department of accounts and purchases to become operative in
1961. In 1981 the agency became the office of management and budget. The
director is appointed by and serves at the will of the governor. As agency
head, the director is vested with control and supervision of the fiscal
administration of the executive branch of state government.
b. Divisions. Within the office of management
and budget are six divisions:
(1)
Administration.
(2) Fiscal
management.
(3) Human resource
management services.
(4) Central
services.
(5) Facility
management.
(6) Risk
management.
2.
Functions of office divisions.
a.
The administration division provides management and support to the divisions
within the office of management and budget. Other duties include review of
state agency management and organizational structure, and frequent comparison
of projected and actual state revenues and expenditures. The director of each
division is appointed by and serves at the pleasure of the director of the
office of management and budget.
b.
The fiscal management division is responsible for budget preparation and the
monitoring of spending after legislative appropriations are made, preparation
of the revenue forecasts, processing state financial transactions, including
agency payrolls, and preparing the statewide comprehensive annual financial
report (CAFR). The fiscal management director and budget analysts prepare the
governor's executive recommendation for submission to the legislative assembly.
As the sole financial plan for providing state services, the executive budget
recommendation is presented to the legislative assembly prior to the convening
of each session. Part of the budget process involves fiscal management staff
appearing at hearings for each agency budget request, onsite visits, and
comparative analyses. Once the executive budget recommendation has been
submitted, the office works closely with the legislative assembly and its
committees by explaining the budget or by providing information on other fiscal
concerns. During both the legislative session and the legislative council's
interim study period, the office of management and budget assists legislators
and other key policymakers in resolving budget-related issues.
c. The human resource management services
division provides services relating to establishing and maintaining a unified
system of human resource management for the classified service. The division
and the state personnel board were created by executive order in 1974 and by
the legislative assembly in 1975. The 2003 legislative assembly changed the
name of the central personnel division to human resource management services.
The division establishes and maintains classification and compensation plans as
well as general policies and rules which are binding on the agencies with
employees in the classified service. In 1995 the administration of the merit
system function was decentralized to those agencies required to have a merit
system of personnel administration. The human resource management services
division maintains the merit system auditing function and provides consultative
services to agencies on a multitude of issues including recruitment, screening,
and selection of applicants; performance management; classification; salary
administration; discipline; grievances; investigations; appeals; and federal
and state employment requirements. In addition, the division develops,
coordinates, and conducts training programs; provides mediation services; and
administers a cooperative education and internship program.
d. The central services division operates a
central purchasing service, maintains a central supply section, serves as the
state's distribution point for federal surplus property and clearinghouse for
state-owned surplus property, and operates a central printing service. The
central services division works with state agencies and vendors to provide the
state with the best possible prices for goods and services.
e. The facility management division was
created July 1, 1991, with the elimination of the director of institutions
office. The division manages the physical plant operations, provides capitol
tours, operates the central mail bureau, and coordinates event scheduling for
all of the buildings located on the one hundred thirty-two-acre capitol
complex. It also is responsible for providing space management services for the
state agencies located on the capitol complex through its state
planner.
f. The risk management
division was established in 1995 in response to a North Dakota supreme court
decision that eliminated the state's sovereign immunity for tort claims. The
division's objectives are to implement proactive loss control practices to
address the state's exposures to loss, and to appropriately administer claims
and lawsuits. The 2001 legislature established the risk management workers'
compensation program and assigned the division the duty of administering the
single workers' compensation account that consolidated one hundred forty-three
state agency accounts, and authorized a one hundred thousand dollar deductible
per claim and a cross agency return-to-work program.
3.
Inquiries. General inquiries
regarding the office of management and budget may be addressed to the director
of the office. Specific inquiries regarding the functions of each division may
be addressed to the director of that division.
4.
Personnel roster. All
correspondence to the below-listed persons should be addressed as follows:
Director
Office of Management and Budget
600 East Boulevard Avenue, Dept. 110
Bismarck, North Dakota 58505-0400
(701) 328-4606
Director
Fiscal Management Division
600 East Boulevard Avenue, Dept. 110
Bismarck, North Dakota 58505-0400
(701) 328-4905
Director
Human Resource Management Services Division
600 East Boulevard Avenue, Dept. 113
Bismarck, North Dakota 58505-0120
(701) 328-4735
Director
Central Services Division
600 East Boulevard Avenue, Dept. 118
Bismarck, North Dakota 58505-0420
(701) 328-3494
Director
Facility Management Division
600 East Boulevard Avenue, Dept. 130
Bismarck, North Dakota 58505-0130
(701) 328-4002
Director
Risk Management Division
1600 East Century Avenue, Suite 4
Bismarck, North Dakota 58503-0649
(701) 328-7580
Notes
General Authority: NDCC 28-32-02
Law Implemented: NDCC 28-32-02
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