Ohio Admin. Code 123:6-1-08 - Fuel card purchases: bulk fuel purchases
(A) All state employees operating a state
motor vehicle shall use the state fleet purchasing credit card to purchase the
following items for those vehicles:
(1) All
fuel purchased from a retail vendor approved by the department of
administrative services, including any department designated preferred retail
vendor.
(2) All service related
items approved by the department of administrative services.
(3) All maintenance related items approved by
the department of administrative services.
(4) All fuel purchased from a state operated
fuel site that is equipped with a device that is capable of reading the state
fleet purchasing credit card. The department may grant exceptions to the above
requirement provided the employee demonstrates that an emergency existed making
it impossible for the employee to use the state fleet purchasing credit card.
(B) Each state agency
having a motor pool shall process all payments to the state fleet purchasing
credit card vendor by the electronic means specified by the department of
administrative services, or by any other method approved by the department of
administrative services.
(C) All
state employees purchasing fuel from a fueling site that is not equipped with a
reader that is capable of reading the state fleet purchasing credit card shall
provide the following information about that purchase for monthly entry into
the department's fleet management information system, established pursuant to
division (C) of section
125.832 of the Revised Code:
(1) Date of purchase.
(2) Location of purchase.
(3) Type of fuel purchased.
(4) Quantity of fuel purchased.
(5) Mileage of the vehicle, at time of
purchase.
(6) Vehicle license
plate number.
(7) Any other
information the department deems necessary.
Notes
Promulgated Under: 119.03
Statutory Authority: R.C. 125.832
Rule Amplifies: R.C. 125.832
Prior Effective Dates: 03/16/2009
Promulgated Under: 119.03
Statutory Authority: 125.832
Rule Amplifies: 125.832
Prior Effective Dates: 3/16/2009
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