(A) The
chair, vice chair and secretary shall be elected at
the January meeting each year to serve a term of one year. The officers shall
be chosen from members of the board.
(1)
Chair - The chair shall preside at all meetings of the board as specified in
this chapter. The chair will have and exercise general charge and supervision
of the affairs of the board, and shall do and perform such other duties as may
be assigned by the board. The chair shall facilitate the receipt of input from
the public or any applicant on any matter specified by the board and may
designate the forum and limitations on such input. The chair may create, by a
motion and a second of the board members, committees that the chair determines
are necessary, and the chair may discontinue same at his or her pleasure.
(a) Each committee shall have such powers and
perform such duties not inconsistent with law as may be assigned to it by the
chair.
(b) Committee chairs and
members shall be appointed by the chair.
(2) Vice chair - At the request of the chair,
or in the event of the absence or disability of the chair, the vice chair shall
perform the duties, and possess and exercise the powers of, the chair, and have
such other powers as determined by the board.
(3) Secretary - The secretary shall review,
edit and sign the minutes for all meetings of the board prior to the minutes
becoming public record and adopted by the board.
(B) Meetings of the board
(1) Quorum. As provided by law, a majority of
the board constitutes a quorum. No action shall be taken by the board unless
approved by at least six members, or by at least seven members if a person is
appointed under division (A)(4) or (A)(5) of section
105.41 of the Revised
Code.
(2) Places. All regular
meetings of the board shall be held in the statehouse or such other place as
designated by the chair at a preceding meeting. The place where each special
meeting shall be held shall be designated in the call thereof. Any person, upon
request, may obtain advance notice of all meetings at which public business is
to be discussed.
(3) Meetings. The
time, place and purpose of all regularly scheduled board meetings shall be
posted on the Ohio statehouse public website by writing the capitol square
review and advisory board at its business address.
Any representative of the news media or any individual may
obtain notice of all scheduled meetings by requesting in writing that notice be
provided and supplying a regular mail or electronic mail address. The board
shall, within a reasonable time prior to each meeting, send by regular mail or
electronic mail an agenda of the meeting to those persons. The board may assess
a reasonable fee, not to exceed the cost of copying and mailing, for notices
sent to persons in accordance with this rule.
(4) Special meetings. In the event of a
special meeting not of an emergency nature, the board shall notify all media
representatives who have requested notice of the meeting by doing at least one
of the following sending written notice, by regular mail or electronic mail no
later than twenty-four hours prior to the special meeting;
(5) Special emergency meetings. In the event
of a special meeting of an emergency nature requiring immediate official
action, the board shall notify all media representatives who have requested
notice of such meeting of the time, place and purpose of the meeting by
providing notice as described in paragraph (B)(4)(a) of this rule. In such
event, the notice need not be given twenty-four hours prior to the meeting, but
shall be given immediately upon completion of the meeting agenda.
(6) Minutes and journal. The minutes of all
meetings shall be recorded in special books to be kept for that purpose. With
respect to each meeting, there shall be shown the date and place at which it
was held, the names of the board members present, a summary of things said and
done, and a record of each vote taken. Adoptions of any rules and resolutions
shall also be recorded in the minutes.
(7) Governing rules. All proceedings, shall
be held in accordance with this rule and conducted under "Masons Manual of
Legislative Procedure" (2000 edition) when not otherwise provided in this
chapter.
Notes
Ohio Admin. Code 128-1-02
Effective:
1/25/2016
Five Year Review (FYR) Dates:
07/17/2019
Promulgated
Under: 111.15
Statutory
Authority: 105.41
Rule
Amplifies: 105.41
Prior
Effective Dates: 2/26/89, 9/5/06, 12/22/08, 12/11/10,
7/18/14