(A)
Policy statement
and purpose
The following policy applies to all
key-holders, including faculty, administrative staff, classified staff,
students, contractors, vendors, or any other persons issued university
keys.
(B)
Policy
When any person who possesses a
university key leaves the employment or enrollment of the university, the
key(s) are to be returned to campus operations so that a receipt can be issued
and the final paycheck or records released. Former key holders who retain keys
will be subject to police action for recovery of university
property.
When key holders transfer to other
positions on campus, their current keys are to be returned to campus operations
and not taken with them to the new assignment. The new position will determine
which keys are to be assigned. Current keys must be surrendered prior to
issuance of new keys.
Key holder keys are not to be passed on
to the key holder's replacement; rather they will be reissued to the
replacement by the campus operations' key unit.
Request for key(s) are to be made by an
authorized departmental representative via the BGSU key request form (available
on the campus operations web page). Keys will only be issued to individuals in
their own name.
Keys will not be issued in department
or office names. Departments or offices who wish to manage a
departmental/office key box for shared or loaned keys must seek approval from
campus operations and utilize a locked key box with an approved key
check-out/check-in process.
Key holders must pick up their own keys
and provide a Bowling Green state university photo ID (or other legal form of
photo identification) in addition to the properly authorized blue key card. The
blue key card must be signed by a department chair, director, college dean or
vice president before a key will be issued.
Requests for building master, sub
master, Marlok or restricted keys must also be accompanied with a written
justification and signature approval of the department chair, director, college
dean or vice president over the area. Grand master keys exist for police use
only. These keys are not available for issue at any other level.
Alarm key requests need the written
approval of the department chair, director, college dean or vice president
responsible for the area.
When a key holder loses a key, the unit
head must request the replacement key in writing. If an assigned university key
is lost or stolen, the key holder may be responsible for the replacement charge
plus the cost of labor and materials to rekey and reissue keys to the affected
areas and key holders. Replace charge for master or sub-master key is one
hundred fifty dollars, individual key is twenty-five dollars.
Duplication of keys for any university
facility or equipment is prohibited.
(1)
Related
policies
Additional information on the key
issuance policy may be found in the administrative staff handbook and the
classified staff handbook.
Date: July 1, 2014