Ohio Admin. Code 3362-4-27 - Administrative employees vacation
(A)
This policy
provides a vacation accrual standard for administrative employees eligible for
continuous contract or continuous temporary contract status.
(B)
The university
regards a vacation as period of rest and relaxation earned for past service and
in preparation for future service. Since the annual vacation is important to
the well being of the employee and his/her family, each employee is encouraged
to utilize all earned vacation.
(C)
The vacation year
is July one through June thirty.
(D)
Full-time,
twelve-month administrative employees accrue vacation leave based upon the
following schedule. Part-time, twelve-month administrative employees accrue
vacation leave on a pro-rata basis:
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(E)
An employee may accumulate a maximum of twice the
accrued days earned in one year. This amount may be carried over from year to
year. Any unused time above this maximum as of June thirty must be used by
September thirty of the next fiscal year.
(F)
All vacation
requests must be approved by the appropriate supervisor prior to actually
taking time off. It is recommended that all vacation be taken during the year
in which the employee qualified or becomes entitled to the
vacation.
(G)
When an official university observed holiday falls
within an employee's vacation period, vacation is not charged for that
day.
(H)
Except for leave under the family medical Igave Act
(refer to policy 4.65, administrative family and medical leave), all accrued
vacation must be exhausted before a leave of absence commences.
(I)
Employees who
retire or resign will be paid for earned but unused vacation up to a maximum of
two times the accrued days of vacation in one year at the time of his/her
departure. In the event of the death of an employee, vacation pay for vacation
earned but not taken up to a maximum of two times the accrued days of vacation
in one year will be paid to the estate of the employee.
(J)
With supervisor
approval, employees who resign or are terminated from employment may elect to
be scheduled for all accrued unused vacation days prior to the
resignation/termination date. Any remaining vacation days shall be paid to the
employee no later than one pay-period from the date of termination/resignation.
In no case shall the vacation leave time paid out exceed two times the accrued
days of vacation in one year.
(K)
It is the
employee's responsibility to see that vacation request forms are signed,
approved by the supervisor, and submitted to the personnel department. The
personnel department will maintain an up-to-date record of vacation for each
employee.
(L)
Any questions concerning vacation record-keeping should
be directed to human resources.
Replaces: 3362-4-27
Notes
Promulgated Under: 111.15
Statutory Authority: 3362.03
Rule Amplifies: 3362.03
Prior Effective Dates: 06/05/01
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