Ohio Admin. Code 3364-25-02 - Hourly employment in multiple capacities

Current through all regulations passed and filed through September 3, 2021

(A) Policy statement

The university of Toledo, including its medical center the university of Toledo medical center ("UTMC") and ambulatory services clinics, promotes the balance of quality of life with employment responsibilities with the university for all faculty and staff. University staff and faculty are expected to devote their work activities primarily to the functions of the university. The university remains committed to maintaining career opportunities for university employees, while balancing the needs of productivity, primary employment assignment and economics.

(B) Purpose of policy

Establish a guideline and standards for hourly employees working in multiple capacities for the university.

(C) Policy guidelines

While dual employment appointments may occur, it is the policy of the university of Toledo, that except in certain circumstances, employees should not be employed in multiple jobs that are budgeted for more than a total of forty hours a week. University of toledo management, as the employer representative, reserves the right to decline the awarding or offering of multiple university jobs, particularly in such instances where such employment will potentially result in regular or periodic overtime. For example, an employee working in an over-time eligible thirty hours a week position may or may not be considered by management for a second position of ten hours a week or higher if management determines that potential overtime work hours may become an issue. Hourly staff employed in a position or positions totaling forty hours a week may not be considered by management for additional jobs within the university, except where exempted in this policy.

Exemptions - employees employed by both the former medical university of Ohio and former university of Toledo at the same time prior to July 1, 2006 and who have continued to work for the university since that date in multiple jobs, are exempt from this policy. Tthe following categories of university employment may be exempt from this policy, subject to management discretion and/or budgetary constraints on a case by case basis:

(1) Sponsored events - university employees may assist by working at on campus special events on campus such as athletic events, concerts, rocket launch functions, etc. The work must be separate and unrelated to the employee's regular job, but in such cases they may serve and be paid at an agreed upon hourly rate of pay.
(2) Internal agency - an internal appointment which serves at the discretion of the appointing authority and where the employee works irregular hours or days on an as-needed basis. Internal agency staff are needed to fill scheduling voids that may affect the quality of patient care or services. Internal agency positions are only available to licensed and/or qualified staff currently on the university of Toledo payroll.
(3) Contingent/per-diem positions - contingent positions are maintained on a per-diem basis. Per diem positions are necessary to comply with safety and regulatory compliance in respect to staffing levels in clinical setting.
(4) Emergency seasonal - employment where the service occurs for a specific period during a particular time of the year (i.e., snow removal, flooding, etc.)
(5) Other - management may determine, that in some non-precedent setting circumstances, multiple employment in hourly positions may be approved by management, subject to review by the human resources department.

Any questions about this policy should be directed to the appropriate human resources office.


Ohio Admin. Code 3364-25-02
Effective: 4/6/2020
Promulgated Under: 111.15
Statutory Authority: 3364
Rule Amplifies: 3364
Prior Effective Dates: 11/03/2016

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