(A) "
Accreditation"
means the process by which a local implementing agency reaches the quality
standards set forth by the evidence
-based
model.
(B) "Affiliation" means a
verified association with an evidence-based home visiting model, per model
standards.
(C) "Assessment" means
the ongoing procedures used by qualified personnel to assess a child and
family's resources, strengths, priorities, needs risks, and concerns.
(D) "Caregiver" means a parent or relative
who has assumed an active role in the health and welfare of a child eligible
for home visiting services.
(E)
"
Centralized intake and referral contractor" means any entity who enters into
agreement with the Ohio department of health to provide administration and
oversight of central intake activities as specified in section
3701.611 of the Revised Code or
its successor. At a minimum, these activities include public awareness, child
find, maintaining central directories, and referral activity.
(F) "Child find" means the
strategies and activities which identify families, parents, caregivers, or
other individuals potentially eligible for home visiting and community health
worker related services, as well as part C early intervention services as
determined by the Ohio department of developmental
disabilities.
(G)(F) "Consent" means
that written permission is provided once an individual has been fully informed
of all information relevant to the activity for which permission is sought.
Consent is further voluntarily given and may be revoked at any time.
(H)(G)
"
Contract manager" means the designated individual who is responsible for
oversight and monitoring of central intake and referral activities as outlined
in this rule and in agreements entered into with the department.
The contract manager and the program manager may be the
same person.
(I)(H) "
Department" means
the Ohio
department of health.
(J) "Developmental delay" means
delays in any or all areas including cognitive, social, language, sensory, and
emotional development.
(K)(I) "
Director" means
the
director of health or authorized designee.
(L) "Early intervention" means the
statewide program authorized by part C of the "Individuals with Disabilities
Education Act of 1997," 20 U.S.C. 1400 as implemented by the state's lead
agency.
(M) "Early intervention service
coordination contractor" means any entity that provides early intervention
service coordination as required by the lead agency for part C
services.
(N)(J) "Evidence-based
home visiting model" means utilizing a model that has been determined
evidence-based by the Ohio department of health (ODH), and/or the office of
planning, research, and evaluation in the administration for children and
families, United States department of health and human services or its
successor.
(K)
"Exit" means a family is no longer receiving home
visiting services due to one of the following:
(1)
Ineligibility due
to the age of the child or length of enrollment in the home visiting program,
based on the fidelity standards of the evidence-based or promising-practice
model implemented;
(2)
Family has graduated from the program;
(3)
Loss of contact
with family;
(4)
Family voluntarily withdraws from the program;
or
(5)
Family does not meet eligibility
criteria.
(O)(L) "
Family" means
at
an eligible
expectant caregiver or parent or an
least
one eligible
caregiver or parent
with a child
at or under twenty-four months of age at the time of enrollment.
, and at least one eligible infant or
toddler
(P)(M) "
Family goal plan"
means a written plan
focused on achieving
accomplishments agreed upon by the family.
that guides the development of home visiting activities, the
identification of resources, and the successful achievements that build a
family's resiliency and promote protective factors
(Q)(N)
"Federal poverty level" or "FPL" means the level of household income by family
size as reported in the federal register by the United States department of
health and human services, published on or before April first of each
year.
(R)(O) "Fidelity" means
the extent to which each program or provider, as a whole, performs in
accordance with established model standards and guidelines.
(S)(P)
"Financial solvency" means an entity's ability to pay their long-term debts
including any associated interest. To be considered solvent, the value of a
company's or individual's assets must be greater than the sum of their debt
obligations.
(T)(Q) "
Home visit" means
a completed
in person
activity where
screening,
assessment, family goal planning, the delivery of parenting
education, or referral services were facilitated
in
alignment with the evidence-based or promising-practice model being
implemented.
(U)(R) "
Home visiting"
means an
in person, evidenced-based
or promising-practice service that provides
expectant parents and caregivers of
eligible
children
infants and toddlers,
particularly those considered at-risk, the necessary resources and skills to
raise children who are physically, socially, and emotionally healthy and ready
to learn.
(V)(S) "
Home visitor"
means the qualified individual who delivers services during home visits
that align with an evidence-based or promising-practice
home visiting model.
(W)(T) "Home visiting
program manager" means the qualified individual responsible for the day-to-day,
hands on management of the local implementing agency, and is responsible for
program planning, budgeting, staffing, training, quality assurance, and
evaluation.
(X)(U) "Home visiting
provider" means any local implementing agency or entity which provides home
visits through a contract, grant or other agreement with the
department.
(Y)(V) "
Home visiting
supervisor" means the qualified individual who provides the supervision of
services delivered by the home visitor.
(Z) "Infant" means a child from
birth through twelve months of age.
(AA)(W)
"Innovative" or "promising approach" means a
process, product, strategy, or practice that improves (or is expected to
improve) significantly upon the outcomes reached with current/status quo
options and that can ultimately reach widespread effective usage.
(BB) "Local implementing agency
(LIA)" means an agency who has entered into an agreement with the department to
provide evidence-based home visiting services.
(CC)(X)
"Native language" means the language normally used by an individual or family.
When used with respect to an individual who is deaf or hard of hearing, blind
or visually impaired, or for an individual with no written language, it means
the mode of communication that is normally used by that individual, such as
sign language, braille, or other communication.
(Y)
"Outcome" means a
key measure as identified by a national or state funding organization or a
evidence-based or promising-practice model.
(DD)(Z) "
Parent" means an
expectant caregiver or adult
caregiver
responsible for a child's health and well-being.
(EE)(AA) "Parenting
education" means sharing age-appropriate child development information,
coaching appropriate activities and behaviors, and answering questions about
child development with a caregiver of a child.
(FF)(BB) "Personally
identifiable information" means information which can identify an individual,
including but not limited to: child's name; name of the child's parent or other
family member; address of the child or child's family; a personal identifier,
such as the child's social security number or identification number; a list of
personal characteristics that would make the child's identity easily traceable;
or other information that would make the child's identity easily
traceable.
(GG)(CC) "
Primary referral
sources" means those individuals or agencies making referrals to the
centralized intake and referral system for any
home visiting
or part C service. Sources may include, but
are not limited to hospital personnel, physicians, parents, caregivers, child
care programs, early learning programs, local education agencies and schools,
public health facilities,
early intervention
professionals, other public health or social service agencies, other
clinics and health care providers, public agencies and staff in the child
welfare system, including child protective services and foster care, homeless
family shelters, and domestic violence shelters and agencies.
(HH)(DD)
"Privacy practices" means the procedural safeguards providers must implement
and adhere to in order to safeguard personally identifiable information and to
ensure program participants are advised of their rights.
(EE)
"Program
manager" means the designated individual who is responsible for oversight of
the home visiting program, and for maintaining compliance with home visiting
statutory and rule requirements. This individual may also fill the role of
contract manager and/or home visiting supervisor.
(II)(FF)
"Program referral" means the activity of making an eligible family known from a
centralized intake contractor to a home visiting provider
or an early intervention service coordination
contractor for the purposes of initiating services.
(GG)
"Promising-practice home visiting model" means a model,
process, product, strategy, or practice that improves (or is expected to
improve) significantly upon the outcomes reached with current/status quo
options and that can ultimately reach widespread effective usage, and is
recommended by the Ohio department of health or the Ohio home visiting
consortium as specified in section
3701.611 of the Revised
Code.
(JJ)(HH)
"Research-informed parenting curriculum" means an education tool approved by
the Ohio department of health that is used with caregivers to educate on topics
related to birth outcomes and/or parenting, in which research has demonstrated
effectiveness for the purpose and goals of its use.
(KK)(II) "Record" means a
document, file, device, or item regardless of physical form or characteristic,
including electronic format, created or received for an individual from system
referral through program exit or transition.
(LL)(JJ) "Screening tool"
or "screening" means the administration of a department approved,
evidenced-based, or research-informed instrument that informs the assessment
and/or generates needed community-based referrals. Approved screening may
include, however not be limited to those instruments that inform the areas of
child development, social-emotional growth, parent/caregiver depression,
intimate partner violence (domestic/sexual violence and coercion), chemical and
tobacco use and home safety.
(MM)(KK) "Sentinel event"
means a critical incident where the safety of a child or caregiver receiving
home visiting services becomes jeopardized. At a minimum, this includes a child
or caregiver death, or serious abuse incidents that prompt child welfare
investigation.
(NN)(LL) "Statewide data
system" means the data entry platform approved by the department for central
intake and referral and home visiting related services.
(OO)(MM)
"
System referral" means the instance when a potentially eligible
family is made
known to a centralized intake contractor, with the following information:
child's age; child's county of residence; parent or
caregiver's first and last
name; and telephone number; e-mail address; or mailing address.
(PP) "Toddler" means a child who is
at least thirteen months, but less than thirty-six months of
age.
(NN)
"Transfer" means a change from one home visiting
provider to another home visiting provider.
(QQ)(OO) "
Transition"
means the
family
change
s
from one model or funding stream to another model or funding stream within the
same home visiting provider agency.
within or
exit from home visiting services including:
(1) Exit from services due
ineligibility at age three years, unless otherwise specified;
(2) Exit from one home visiting
program to another in either the same or different service location in the
state;
(3) Exit to an appropriate
development-enhancing setting;
(4) Exit from home visiting for
other reasons.
