Ohio Admin. Code 3701-8-03 - Standards and procedures for determining initial eligibility and expansion of home visiting providers

(A) An entity who seeks to become a home visiting provider shall complete and submit to the department a provider enrollment application using forms approved by the director. Applicant shall also do the following:

(1) Complete Submit documentation demonstrating the completion of the process to become a vendor with the state of Ohio as required by the Ohio department of administrative services;

(2) Submit documentation demonstrating financial solvency;

(3) Submit an operation plan indicating the use of qualified personnel; and

(4)(3) Submit an implementation work plan using a form approved by the director; and , including

(4) timelines Submit a letter of intent to affiliate, using a form approved by the director, which includes timelines to affiliate with and implement facilitate a model that has been determined evidence-based or a promising practice by the Ohio department of health, and or the office of planning, research, and evaluation in the administration for children and families, United States department of health and human services or its successor.

(B) When the department determines an applicant has met the requirements set forth in this rule, the applicant shall be notified in writing of approval or disapproval within forty-five days of the department receiving a completed application.

(C) If awarded a contract or agreement to provide home visiting services, provider shall:

(1) Designate one individual as the program manager who is responsible for oversight and monitoring;

(2) Establish a physical headquarters that serves as the base of daily operations where records are securely maintained;

(3) Maintain a telephone number, internet connection, fax capabilities, individual email address for each employed individual, and the technical capacity to enter data into the statewide data system;

(4)(2) Achieve accreditation within model specified timeframes;

(5)(3) Serve directly or subcontract to serve all individuals determined eligible in accordance with rule 3701-8-02 of the Administrative Code. When subcontracting, provider shall ensure that subcontractor meets compliance with all rules established within Chapter 3701-8 of the Administrative Code.

(D) A home visiting provider who seeks to add or change the evidence-based or promising-practice model they are implementing, or who seeks to expand services to a new county must complete and submit to the department an expansion application using a form approved by the director. If applicable, a letter of intent to affiliate will be submitted, using a form approved by the director, including timelines to affiliate with and implement an additional model that has been determined evidence-based or promising-practice by the Ohio department of health or the office of planning, research, and evaluation in the administration of child and famlies, United States department of health and human services or its successor.

(D)(E) An applicant who is denied a provider agreement may request reconsideration of the application in accordance with the following procedures:

(1) Submit a written request for reconsideration to the department that includes any written materials the applicant wishes to be considered so that they are received by the department no later than thirty days after the date on the notice of disapproval issued under this paragraph.

(2) The decision of the director under this paragraph shall be final and not subject to further administrative or judicial review.

Notes

Ohio Admin. Code 3701-8-03

Effective: 1/31/2022
Five Year Review (FYR) Dates: 7/1/2023
Promulgated Under: 119.03
Statutory Authority: 3701.61
Rule Amplifies: 3701.61
Prior Effective Dates: 08/08/2005, 07/16/2010, 09/03/2012, 07/01/2018