Ohio Admin. Code 3745-256-90 - Recordkeeping - tanks, surface impoundments, and containers
(A)
Each owner or
operator of a facility subject to requirements in rules
3745-256-80 to
3745-256-90 of the
Administrative Code shall record and maintain the information specified in
paragraphs (B) to (J) of this rule, as applicable to the facility. Except for
air emission control equipment design documentation and information required by
paragraphs (I) and (J) of this rule, records required by this rule shall be
maintained in the operating record for a minimum of three years. Air emission
control equipment design documentation shall be maintained in the operating
record until the air emission control equipment is replaced or otherwise no
longer in service. Information required by paragraphs (I) and (J) of this rule
shall be maintained in the operating record for as long as the waste management
unit is not using air emission controls specified in rules
3745-256-85 to
3745-256-88 of the
Administrative Code in accordance with the conditions specified in paragraph
(D) or (B)(7) of rule
3745-256-80 of the
Administrative Code, respectively.
(B)
The owner or
operator of a tank using air emission controls in accordance with the
requirements of rule
3745-256-85 of the
Administrative Code shall prepare and maintain records for the tank that
include the following information:
(1)
For each tank using air emission controls in accordance
with the requirements of rule
3745-256-85 of the
Administrative Code, the owner or operator shall record:
(a)
A tank
identification number (or other unique identification description as selected
by the owner or operator).
(b)
A record for each
inspection required by rule
3745-256-85 of the
Administrative Code that includes the following information:
(i)
Date inspection
was conducted.
(ii)
For each defect detected during the inspection: the
location of the defect, a description of the defect, the date of detection, and
corrective action taken to repair the defect. In the event that repair of the
defect is delayed in accordance with rule
3745-256-85 of the
Administrative Code, the owner or operator also shall record the reason for the
delay and the date that completion of repair of the defect is
expected.
(2)
In addition to
the information required by paragraph (B)(1) of this rule, the owner or
operator shall record the following information, as applicable to the
tank:
(a)
The
owner or operator using a fixed roof to comply with the "Tank Level 1" control
requirements specified in paragraph (C) of rule
3745-256-85 of the
Administrative Code shall prepare and maintain records for each determination
for the maximum organic vapor pressure of the hazardous waste in the tank
performed in accordance with the requirements of paragraph (C) of rule
3745-256-85 of the
Administrative Code. The records shall include the date and time the samples
were collected, the analysis method used, and the analysis
results.
(b)
The owner or operator using an internal floating roof
to comply with the "Tank Level 2" control requirements specified in paragraph
(E) of rule
3745-256-85 of the
Administrative Code shall prepare and maintain documentation describing the
floating roof design.
(c)
Owners and operators using an external floating roof to
comply with the "Tank Level 2" control requirements specified in paragraph (F)
of rule 3745-256-85 of the
Administrative Code shall prepare and maintain the following records:
(i)
Documentation
describing the floating roof design and the dimensions of the
tank.
(ii)
Records for each seal gap inspection required by
paragraph (F)(3) of rule
3745-256-85 of the
Administrative Code describing the results of the seal gap measurements. The
records shall include the date that the measurements were performed, the raw
data obtained for the measurements, and the calculations of the total gap
surface area. In the event that the seal gap measurements do not conform to the
specifications in paragraph (F)(1) of rule
3745-256-85 of the
Administrative Code, the records shall include a description of the repairs
that were made, the date the repairs were made, and the date the tank was
emptied, if necessary.
(d)
Each owner or
operator using an enclosure to comply with the "Tank Level 2" control
requirements specified in paragraph (I) of rule
3745-256-85 of the
Administrative Code shall prepare and maintain the following records:
(i)
Records for the
most recent set of calculations and measurements performed by the owner or
operator to verify that the enclosure meets the criteria of a permanent total
enclosure as specified in "Procedure T - Criteria for and Verification of a
Permanent or Temporary Total Enclosure" under
40 CFR
52.741 appendix B.
(ii)
Records required
for the closed-vent system and control device in accordance with the
requirements of paragraph (E) of this rule.
(C)
The owner or operator of a surface impoundment using
air emission controls in accordance with the requirements of rule
3745-256-86 of the
Administrative Code shall prepare and maintain records for the surface
impoundment that include the following information:
(1)
A surface
impoundment identification number (or other unique identification description
as selected by the owner or operator).
(2)
Documentation
describing the floating membrane cover or cover design, as applicable to the
surface impoundment, that includes information prepared by the owner or
operator or provided by the cover manufacturer or vendor describing the cover
design, and certification by the owner or operator that the cover meets the
specifications listed in paragraph (C) of rule
3745-256-86 of the
Administrative Code.
(3)
A record for each inspection required by rule
3745-256-86 of the
Administrative Code that includes the following information:
(a)
Date inspection
was conducted.
(b)
For each defect detected during the inspection the
location of the defect, a description of the defect, the date of detection, and
corrective action taken to repair the defect. In the event that repair of the
defect is delayed in accordance with paragraph (F) of rule
3745-256-86 of the
Administrative Code, the owner or operator also shall record the reason for the
delay and the date that completion of repair of the defect is
expected.
(4)
For a surface impoundment equipped with a cover and
vented through a closed-vent system to a control device, the owner or operator
shall prepare and maintain the records specified in paragraph (E) of this
rule.
(D)
The owner or operator of containers using "Container
Level 3" air emission controls in accordance with the requirements of rule
3745-256-87 of the
Administrative Code shall prepare and maintain records that include the
following information:
(1)
Records for the most recent set of calculations and
measurements performed by the owner or operator to verify that the enclosure
meets the criteria of a permanent total enclosure as specified in "Procedure T
- Criteria for and Verification of a Permanent or Temporary Total Enclosure"
under 40 CFR
52.741 appendix B.
(2)
Records required
for the closed-vent system and control device in accordance with the
requirements of paragraph (E) of this rule.
(E)
The owner or
operator using a closed-vent system and control device in accordance with the
requirements of rule
3745-256-88 of the
Administrative Code shall prepare and maintain records that include the
following information:
(1)
Documentation for the closed-vent system and control
device that includes:
(a)
Certification that is signed and dated by the owner or
operator stating that the control device is designed to operate at the
performance level documented by a design analysis as specified in paragraph
(E)(1)(b) of this rule or by performance tests as specified in paragraph
(E)(1)(c) of this rule when the tank, surface impoundment, or container is or
would be operating at capacity or the highest level reasonably expected to
occur.
(b)
If a design analysis is used, then design documentation
as specified in paragraph (B)(4) of rule
3745-256-35 of the
Administrative Code. The documentation shall include information prepared by
the owner or operator or provided by the control device manufacturer or vendor
that describes the control device design in accordance with paragraph (B)(4)(c)
of rule 3745-256-35 of the
Administrative Code and certification by the owner or operator that the control
equipment meets the applicable specifications.
(c)
If performance
tests are used, then a performance test plan as specified in paragraph (B)(3)
of rule 3745-256-35 of the
Administrative Code and all test results.
(d)
Information as
required by paragraphs (C)(1) and (C)(2) of rule
3745-256-35 of the
Administrative Code, as applicable.
(e)
An owner or
operator shall record, on a semiannual basis, the information specified in
paragraphs (E)(1)(e)(i) and (E)(1)(e)(ii) of this rule for those planned
routine maintenance operations that would require the control device not to
meet the requirements of paragraph (C)(1)(a), (C)(1)(b), or (C)(1)(c) of rule
3745-256-88 of the
Administrative Code, as applicable.
(i)
A description of the planned routine maintenance that
is anticipated to be performed for the control device during the next six-month
period. This description shall include the type of maintenance necessary,
planned frequency of maintenance, and lengths of maintenance
periods.
(ii)
A description of the planned routine maintenance that
was performed for the control device during the previous six-month period. This
description shall include the type of maintenance performed and the total
number of hours during those six months that the control device did not meet
the requirements of paragraph (C)(1)(a), (C)(1)(b), or (C)(1)(c) of rule
3745-256-88 of the
Administrative Code, as applicable, due to planned routine
maintenance.
(f)
An owner or operator shall record the information
specified in paragraphs (E)(1)(f)(i) to (E)(1)(f)(iii) of this rule for those
unexpected control device system malfunctions that would require the control
device not to meet the requirements of paragraph (C)(1)(a), (C)(1)(b), or
(C)(1)(c) of rule
3745-256-88 of the
Administrative Code, as applicable.
(i)
The occurrence and duration of each malfunction of the
control device system.
(ii)
The duration of each period during a malfunction when
gases, vapors, or fumes are vented from the waste management unit through the
closed-vent system to the control device while the control device is not
properly functioning.
(iii)
Actions taken during periods of malfunction to restore
a malfunctioning control device to normal or usual manner of operation of the
control device.
(g)
Records of the
management of carbon removed from a carbon adsorption system conducted in
accordance with paragraph (C)(3)(b) of rule
3745-256-88 of the
Administrative Code.
(F)
The owner or
operator of a tank, surface impoundment, or container exempted from standards
in accordance with paragraph (C) of rule
3745-256-83 of the
Administrative Code shall prepare and maintain the following records, as
applicable:
(1)
For tanks, surface impoundments, or containers exempted
under the hazardous waste organic concentration conditions specified in
paragraph (C)(1) or paragraphs (C)(2)(a) to (C)(2)(f) of rule
3745-256-83 of the
Administrative Code, the owner or operator shall record the information used
for each waste determination (e.g., test results, measurements, calculations,
and other documentation) in the facility operating log. If analysis results for
waste samples are used for the waste determination, then the owner or operator
shall record the date, time, and location that each waste sample is collected
in accordance with applicable requirements of rule
3745-256-84 of the
Administrative Code.
(2)
For tanks, surface impoundments, or containers exempted
under paragraph (C)(2)(g) or (C)(2)(h) of rule
3745-256-83 of the
Administrative Code, the owner or operator shall record the identification
number for the incinerator, boiler, or industrial furnace in which the
hazardous waste is treated.
(G)
An owner or
operator designating a cover as "unsafe to inspect and monitor" pursuant to
paragraph (L) of rule
3745-256-85 of the
Administrative Code and paragraph (G) of rule
3745-256-86 of the
Administrative Code shall record in a log that is kept in the facility
operating record the identification numbers for waste management units with
covers that are designated as "unsafe to inspect and monitor," the explanation
for each cover stating why the cover is unsafe to inspect and monitor, and the
plan and schedule for inspecting and monitoring each cover.
(H)
The owner or
operator of a facility that is subject to rules
3745-256-80 to
3745-256-90 of the
Administrative Code and to the control device standards in 40 CFR Part 60
subpart VV or 40 CFR Part
61 subpart V, may elect to demonstrate
compliance with the applicable provisions in rules
3745-256-80 to
3745-256-90 of the
Administrative Code by documentation either pursuant to rules
3745-256-80 to
3745-256-90 of the
Administrative Code, or pursuant to 40 CFR Part 60 subpart VV or 40 CFR Part 61
subpart V, to the extent that the documentation required by 40 CFR Part 60 or
40 CFR Part 61 duplicates the documentation required by this
rule.
(I)
For each tank or container not using air emission
controls specified in rules
3745-256-85 to
3745-256-88 of the
Administrative Code in accordance with the conditions specified in paragraph
(D) of rule
3745-256-80 of the
Administrative Code, the owner or operator shall record and maintain the
following information:
(1)
A list of the individual organic peroxide compounds
manufactured at the facility that meet the conditions specified in paragraph
(D)(1) of rule
3745-256-80 of the
Administrative Code.
(2)
A description of how the hazardous waste containing the
organic peroxide compounds identified in paragraph (I)(1) of this rule are
managed at the facility in tanks and containers. This description shall include
the following information:
(a)
For the tanks used at the facility to manage this
hazardous waste, sufficient information shall be provided to describe for each
tank a facility identification number for the tank; the purpose and placement
of this tank in the management train of this hazardous waste; and the
procedures used to ultimately dispose of the hazardous waste managed in the
tanks.
(b)
For containers used at the facility to manage these
hazardous wastes, sufficient information shall be provided to describe a
facility identification number for the container or group of containers; the
purpose and placement of this container, or group of containers, in the
management train of this hazardous waste; and the procedures used to ultimately
dispose of the hazardous waste handled in the containers.
(3)
An
explanation of why managing the hazardous waste containing the organic peroxide
compounds identified in paragraph (I)(1) of this rule in the tanks and
containers as described in paragraph (I)(2) of this rule would create an undue
safety hazard if the air emission controls, as required under rules
3745-256-85 to
3745-256-88 of the
Administrative Code, are installed and operated on these waste management
units. This explanation shall include the following information:
(a)
For tanks used at
the facility to manage these hazardous wastes, sufficient information shall be
provided to explain how use of the required air emission controls on the tanks
would affect the tank design features and facility operating procedures
currently used to prevent an undue safety hazard during the management of this
hazardous waste in the tanks; and why installation of safety devices on the
required air emission controls, as allowed under rules
3745-256-80 to
3745-256-90 of the
Administrative Code, will not address those situations in which evacuation of
tanks equipped with these air emission controls is necessary and consistent
with good engineering and safety practices for handling organic
peroxides.
(b)
For containers used at the facility to manage these
hazardous wastes, sufficient information shall be provided to explain how use
of the required air emission controls on the containers would affect the
container design features and handling procedures currently used to prevent an
undue safety hazard during the management of this hazardous waste in the
containers; and why installation of safety devices on the required air emission
controls, as allowed under rules
3745-256-80 to
3745-256-90 of the
Administrative Code, will not address those situations in which evacuation of
containers equipped with these air emission controls is necessary and
consistent with good engineering and safety practices for handling organic
peroxides.
(J)
For each
hazardous waste management unit not using air emission controls specified in
rules 3745-256-85 to
3745-256-88 of the
Administrative Code in accordance with paragraph (B)(7) of rule
3745-256-80 of the
Administrative Code, the owner and operator shall record and maintain the
following information:
(1)
Certification that the waste management unit is
equipped with and operating air emission controls in accordance with the
requirements of an applicable Clean Air Act regulation codified under
40 CFR Part 60, Part
61, or Part
63.
(2)
Identification of
the specific requirements codified under
40 CFR Part 60, Part
61, or Part
63 with which the waste management
unit is in compliance.
Notes
Five Year Review (FYR) Dates: Exempt
Promulgated Under: 119.03
Statutory Authority: 3734.12
Rule Amplifies: 3734.12
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