Ohio Admin. Code 4121-4-03 - Valid reasons for accessing confidential personal information
(A)
Performing the following functions constitute valid
reasons for authorized employees of the commission to access confidential
personal information:
(1)
Responding to a public records request;
(2)
Responding to a request from an individual for the list of CPI the commission
maintains on that individual ;
(3)
Administering a
constitutional provision or duty;
(4)
Administering a
statutory provision or duty;
(5)
Administering an
administrative rule provision or duty;
(6)
Complying with
any state or federal program requirements;
(7)
Processing or
payment of claims or otherwise administering a program with individual
participants or beneficiaries;
(8)
Auditing
purposes;
(9)
Eligibility or filing processes;
(10)
Investigation
or law enforcement purposes;
(11)
Administrative
hearings;
(12)
Litigation, complying with an order of the court, or
subpoena;
(13)
Human resource matters (e.g., hiring, promotion,
demotion, discharge, salary/compensation issues, leave requests/issues, time
card approvals/issues);
(14)
Complying with an executive order or policy;
(15)
Complying with commission policy or a state administrative policy issued by the
department of administrative services, the office of budget and management or
other similar state agency; or
(16)
Complying with
a collective bargaining agreement provision.
(B)
To the extent
that the general processes described in paragraph (A) of this rule do not cover
the following circumstances, for the purpose of carrying out specific duties of
the commission, authorized employees would also have valid reasons for
accessing CPI in these following circumstances:
(1)
Where the
employee of the commission is researching, reviewing, or otherwise
administering a duty as set forth in chapter 4121, 4123, or 4131 of the Revised
Code or Article II, Section 35 of the Ohio Constitution;
(2)
Where the
employee of the commission is researching, reviewing, or otherwise
administering a duty as set forth in agencies 4121, 4123, and 4125 of the
Administrative Code;
(3)
Where the employee of the commission accesses the CPI
in accordance with routine job duties;
(4)
Where the
employee of the commission is responding to a request by a party or their
authorized representative to take some action with respect to the claim;
(5)
Where
the employee of the commission is responding to a request by an authorized
employee of a governmental agency whose official duties require the information
to take some action with respect to a claim file.
Notes
Promulgated Under: 119.03
Statutory Authority: 119.03
Rule Amplifies: 1347.15
Prior Effective Dates: 10/01/2010
Promulgated Under: 119.03
Statutory Authority: 1347.15, 4121.30, 4121.31
Rule Amplifies: 1347.15
Prior Effective Dates: 10/1/10
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.