Ohio Admin. Code 4123-16-06 - Maintenance of personal information which is accurate, relevant, timely and complete
(A) Employees who use a personal information
system shall monitor the contents of the records and report to the privacy
officer the existence of personal information which appears inaccurate,
irrelevant, untimely or incomplete.
(B) The privacy officer shall keep a record
of the reported incidence of error in each personal information system. If it
appears the reported errors are characteristic of the system as a whole, the
privacy officer shall establish procedures to correct existing records and
record-keeping methods.
(C) In
order to maintain personal information which is accurate, relevant, timely and
complete, employees of the bureau shall:
(1)
Verify the accuracy of personal information which does not appear reasonable or
is doubtful, vague, or inconsistent.
(2) Correct inaccurate personal information.
(3) Limit the collection and
maintenance of subjective personal information to only that information which
is required to accomplish the purpose of the system and, when feasible, verify
such information.
(4) When
feasible, collect personal information from the data subject rather than a
third-party source or verify with the data subject information provided by a
third party.
(5) Not include in,
or allow to remain in, a personal information system personal information known
to be inaccurate, untimely, unnecessary, or irrelevant.
(6) Update personal information systems which
provide an historical account or for which an outcome is anticipated.
(7) Make no determination based on
personal information in a personal information system if the data is known or
suspected to be incomplete.
Notes
Promulgated Under: 119.03
Statutory Authority: 4121.12, 4121.121
Rule Amplifies: 1347.05
Prior Effective Dates: 03/15/1982, 10/14/2002
Promulgated Under: 119.03
Statutory Authority: 4121.12, 4121.121
Rule Amplifies: 1347.05
Prior Effective Dates: 03/15/1982, 10/14/2002
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