access shall be limited to certified operators. Each operator is accountable
for all transactions occurring while their assigned account
is logged on to a terminal accessing LEADS.
trail shall be maintained by participating LEADS agencies across the body of
the printout for each dissemination, or receipt, of any printout of information
from the LEADS.
Formal information exchange agreements shall be
required between agencies exchanging criminal justice information (CJI)
obtained through LEADS.
exchange agreements for agencies sharing CJI data that is sent to and/or
received from LEADS shall specify security controls and conditions.
(2) Information exchange agreements shall be
supported by documentation committing both parties to the terms of information
(3) If CJI is released to
another authorized agency, and that agency was not part of the releasing
agency's primary information exchange agreement(s), the releasing agency shall
log such dissemination.
(B) Each LEADS CCH/III inquiry shall contain
the applicable purpose code and be logged.
Messages and/or throughput of any kind
accessed through LEADS shall be restricted to the use of duly authorized law
enforcement and/or criminal justice agencies for the administration of criminal
justice. Access to and dissemination of LEADS
throughput is governed by the LEADS security policy (11/1/2016), LEADS manual
(10/1/2016) and NCIC operating manual (8/11/2015) available at
The data shall not be sold, transmitted, or
disseminated to any non-law enforcement agency, non-criminal justice agency or
unauthorized person; except as provided in rule 4501:2-10-03 of the Administrative Code. The LEADS activity report, excluding criminal justice data, may be provided to an arbitrator and/or bargaining unit representative,
as necessary, for use in collective bargaining proceedings; further
transmission or dissemination of the LEADS activity report is
crash data, when properly designated, is available to the media. Hazardous
material files and data are to be available to fire department and emergency
Administrative messages identified by LEADS as information pertaining to
homeland security when determined by the CSO or designated agent will contain
additional dissemination instructions. These messages may be released outside
the criminal justice system as designated.
All terminal, quadrant and out-of-state
messages shall be limited to those relating to formal criminal justice duties.
Messages prohibited on the NLETS pursuant to rule 4501:2-10-08
of the Administrative Code are also prohibited on LEADS.
Administrative messages may be directed
to specific criminal justice agencies for the purpose of local criminal record
checks to complete criminal background investigations for governmental,
non-criminal justice agencies, following the same application and approval
outlined in rule 4501:2-10-08
of the Administrative Code. This rule does not supersede any existing laws or rules as to access to NCIC, NLETS, III or CCH.
(H) Each terminal user shall make every
reasonable effort to assure the accuracy, completeness, conciseness, and
timeliness of all data transmitted.
Each terminal user shall respond as
promptly as possible to all incoming messages that require a reply. Priority
"U" (urgent) hit confirmations must be answered within ten minutes, and
priority "R" (routine) hit confirmations requests must be answered within one
hour; both with an indication of the current status of any wants. If the
current status cannot be verified within the time limit, a message shall be
sent within the time limit advising when the record will be verified.
(1) A hit request shall not be sent if the
person is outside of the pick-up radius.
(2) A locate shall not be placed unless the
record is confirmed.
Notice of criminal justice training offered by the Ohio peace officer's
training council approved academies and training offered by a criminal justice
agency may be transmitted over LEADS. Notice of training offered by private
concerns is not permitted over LEADS.
(K) Hard-copy printouts of information
obtained through LEADS must be rendered unreadable when no longer
(L) Source documentation
shall be retained either in hard copy or electronic form (in compliance with
the LEADS security policy) to substantiate all information entered into LEADS
and/or NCIC for the life of the entered record.
Employee training records shall be kept
(1) Training and maintenance of
training records for the TAC and the NTAC are the responsibility of
(2) Training and maintenance
of training records for terminal agencies are the responsibility of the agency
(3) Training and maintenance
of training records for non-terminal agency practitioners are the
responsibility of the agency NTAC.
(4) Training and maintenance of training
records for intrastate regional systems are the responsibility of the
intrastate regional system.
Training and maintenance of training records for mobile access only agencies
are the responsibility of the agency TAC.
Ohio Admin. Code 4501:2-10-06
Five Year Review (FYR) Dates:
Effective Dates: 10/10/91, 03/28/92, 04/11/94, 09/29/94, 10/21/95, 05/27/96,
07/31/98, 07/01/01, 11/01/03, 02/15/08, 04/05/13, 02/16/14,