Ohio Admin. Code 4736-16-01 - Definitions
For the purposes of administrative rules promulgated in accordance with section 1347.15 of the Revised Code, the following definitions apply:
(A)
"Access" as a noun means an instance of copying, viewing, or otherwise
perceiving whereas "access" as a verb means to copy, view, or otherwise
perceive.
(B) "Acquisition of a new
computer system" means the purchase of a "computer system," as defined in this
rule, that is not a computer system currently in place nor one for which the
acquisition process has been initiated as of the effective date of the agency
rule addressing requirements in rule 4733-16-05 of the Administrative Code.
(C) "Computer system" means a
"system," as defined by section
1347.01 of the Revised Code,
that stores, maintains, or retrieves personal information using electronic data
processing equipment.
(D)
"Confidential personal information" (CPI) has the meaning as defined by
division (A)(1) of section
1347.15 of the Revised Code and
identified by rules promulgated by the agency in accordance with division
(B)(3) of section 1347.15 of the Revised Code that
reference the federal or state statutes,
or administrative rules
or case law that make personal information
maintained by the agency mandatory
confidential.
(E) "Employee of the
state agency" means each employee of a state agency regardless of whether
he/she holds an elected or appointed office or position within the state
agency. "Employee of the state agency" is limited to the specific employing
state agency.
(F) "Incidental
contact" means contact with the information that is secondary or tangential to
the primary purpose of the activity that resulted in the contact.
(G) "Individual" means a natural person or
the natural person's authorized representative, legal counsel, legal custodian,
or legal guardian.
(H) "Information
owner" means the individual appointed in accordance with division (A) of
section 1347.05 of the Revised Code to
be directly responsible for a system.
(I) "Person" means a natural
person.
(J) "Personal information"
has the same meaning as defined in division (E) of section
1347.01 of the Revised
Code.
(K) "Personal information
system" means a "system" that "maintains" "personal information" as those terms
are defined in section
1347.01 of the Revised Code.
"System" includes manual and computer systems.
(L) "Research" means a methodical
investigation into a subject.
(M)
"Routine" means commonplace, regular, habitual, or ordinary.
(N) "Routine information that is maintained
for the purpose of internal office administration, the use of which would not
adversely affect a person" as that phrase is used in division (F) of section
1347.01 of the Revised Code
means personal information relating to employees,
potential employees or former employees and maintained by the agency for
internal administrative and human resource purposes.
(O) "System" has the same meaning as defined
by division (F) of section
1347.01 of the Revised
Code.
(P) "Upgrade" means a
substantial redesign of an existing computer system for the purpose of
providing a substantial amount of new application functionality, or application
modifications that would involve substantial administrative or fiscal resources
to implement, but would not include maintenance, minor updates and patches, or
modifications that entail a limited addition of functionality due to changes in
business or legal requirements.
Notes
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15
Prior Effective Dates: 11/01/2010
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