Pursuant to the requirements of
division (B)(2) of section
1347.15 of the Revised Code,
this rule contains a list of valid reasons, directly related to the board's
exercise of its powers or duties, for which only employees of the board may
access confidential personal information (CPI) regardless of whether the
personal information system is a manual system or computer system.
Performing the following functions
constitute valid reasons for authorized employees of the board to access
confidential personal information:
(A)
Responding to a
public records request;
(B)
Responding to a request from an individual for the
list of CPI the board maintains on that individual;
(C)
Administering a
constitutional provision or duty;
(D)
Administering a
statutory provision or duty;
(E)
Administering an
administrative rule provision or duty;
(F)
Complying with
any state or federal program requirements;
(G)
Processing or
payment of claims or otherwise administering a program with individual
participants or beneficiaries;
(H)
Auditing
purposes;
(I)
Licensure or eligibility for examination
purposes;
(J)
Investigation or law enforcement purposes;
(K)
Administrative hearings;
(L)
Litigation, complying with an order of the court, or
subpoena;
(M)
Monitoring of disciplinary cases and/or impairment
program;
(N)
Human resource matters (e.g. hiring, promotion,
demotion, discharge, salary/compensation issues, leave requests/issues, time
card approvals/issues);
(O)
Complying with an executive order or policy;
(P)
Complying with a board policy or a state administrative policy issued by the
department of administrative services, the office of budget and management or
other similar state agency; or
(Q)
Complying with a
collective bargaining agreement provision.
