Ohio Admin. Code 4766-5-05 - Record keeping requirements
(A)
Each licensed AMSO shall maintain or have readily
available the following at its headquarters :
(1)
Current copy of
the organization's operating medical protocol(s) as filed with the Ohio state
board of pharmacy;
(2)
Verification of certification or license of all
personnel;
(3)
A current and valid certificate of liability insurance
issued by an insurer licensed to do business in Ohio that includes a thirty day
notice of cancellation to the board in compliance with the terms set forth in
section 4766.06 of the Revised Code
listing the state board of emergency medical, fire, and transportation services
as a certificate holder;
(4)
Records or other documents related to patient care or
to emergency medical service personnel maintained by the licensed AMSO which
shall be made available for review by the board or its designee in accordance
with "45
C.F.R. 164.512";
(5)
Documentation as
required under rule
4766-5-07
of the Administrative Code;
(6)
Current
maintenance records for aircraft as specified in rule
4766-5-09
of the Administrative Code;
(7)
Current
maintenance records for all equipment used for patient care as specified in
rule
4766-5-09
of the Administrative Code;
(8)
Dispatch
log;
(9)
Written plan for restocking of supplies or compliance
with paragraph (C)(6) of rule
4766-5-04 of
the administrative Code;
(10)
Ohio state board of pharmacy license and
addendum;
(11)
DEA registration certificate (as
applicable);
(12)
Clinical laboratory improvement amendments (CLIA)
waiver (as applicable) in accordance with " 42 C.F.R. 493 ";
(13)
Current written
plan for the handling and disposal of bio-medical infectious materials in
accordance with "29 C.F.R.
1910.1030";
(14)
" 14 C.F.R. 135
Part Certificate";
(15)
Statutorily required permits and licenses such as fuel,
oil, or hazardous waste;
(16)
Emergency contact list with telephone
numbers;
(17)
Copy of written sanitation plan as described in rule
4766-5-07
of the Administrative Code.
(B)
A licensed AMSO
shall maintain or have readily available the following at each satellite
base :
(1)
Current copy of the organization's operating medical
protocol(s) as filed with the Ohio state board of pharmacy;
(2)
Documentation
that meets the requirements set forth in rule
4766-5-07
of the Administrative Code;
(3)
Written plan for
restocking of supplies or compliance with paragraph (C)(6) of rule
4766-5-04 of
the Administrative Code;
(4)
Ohio state board of pharmacy license(s) and
addendum(s);
(5)
Current written plan for the handling and disposal of
bio-medical infectious materials in accordance with "29 C.F.R.
1910.1030;"
(6)
DEA
registration(s);
(7)
" 14 C.F.R. Part 135 Certificate;"
(8)
Statutorily
required permits and licenses such as fuel, oil, or hazardous
waste;
(9)
Emergency contact list with telephone
numbers;
(10)
Copy of written sanitation plan as described in rule
4766-5-07
of the Administrative Code.
(C)
Upon licensure,
each licensed AMSO shall prominently display the original certificate of
licensure at its headquarters and each satellite base .
(D)
Patient records
shall be maintained in accordance with this rule.
(1)
Each licensed
AMSO shall maintain accurate records that contain the information set forth in
paragraph (D)(2) of this rule concerning the transportation of each patient for
a period of seven years from the date of the transport;
(2)
Each record shall
include, at minimum, the following:
(a)
Patient's name;
(b)
Patient's
gender;
(c)
Patient's age;
(d)
Patient's date of
birth;
(e)
Patient's address;
(f)
Location address
of incident or pickup;
(g)
Patient's chief complaint;
(h)
Patient's
history, including:
(i)
Current medical condition;
(ii)
List of current
medications;
(iii)
Allergies;
(iv)
Vital signs and
time assessed:
(a)
Blood pressure;
(b)
Pulse;
(c)
Respiration;
(i)
Any responsible
guardian;
(j)
Advanced directives, if applicable;
(k)
Final
destination;
(l)
Treatment rendered;
(m)
The following
times:
(i)
Time
call received;
(ii)
Dispatch time;
(iii)
Enroute
time;
(iv)
On-scene time;
(v)
Departure from
scene time;
(vi)
Arrival at destination time;
(n)
The
names and level of certification or licensure for all EMS providers and other
medical personnel;
(o)
The names of any non-EMS certified personnel, if
applicable.
(3)
A copy of the record for each patient shall be provided
to the receiving facility, which includes all the information required, no
later than twenty-four hours from time of dispatch.
Replaces: 4766-5-04
Notes
Promulgated Under: 119.03
Statutory Authority: 4766.03
Rule Amplifies: 4766.04, 4766.06
Prior Effective Dates: 01/06/2008, 09/26/2014
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