Ohio Admin. Code 5101:1-3-09 - Ohio works first: social security number requirement
(A) What is the
eligibility requirement related to social
security numbers?
(1) As a condition of
eligibility for Ohio works first (OWF), each assistance group member shall
provide or apply for a social security number.
(2) The county agency shall refer an
individual who does not possess a social security number to the local social
security office to apply for a social security number. When the assistance
group has complied with the requirement of providing or submitting verification
of an application for a social security number, the county agency shall not
deny, delay or terminate benefits pending the issuance or verification of the
social security number.
(3) For
each assistance group member who physically possesses a social security card,
the county agency shall retain a copy of the social security card in the
assistance group
case record.
(B) What happens when an assistance group
does not cooperate with providing or applying for a social security number?
(1) When an assistance group member refuses
to provide or apply for a social security number, he or she shall be removed
from the assistance group resulting in a reduction of the OWF grant. The
assistance group member may be the payee for children for whom a social
security number has been applied for or provided.
(2) The assistance group member who supplies
his or her own number or cooperates in applying for one but refuses to provide
or apply for a social security number for his or her child/children will remain
in the assistance group, but the child/ children will be removed from the
assistance group. In some cases, the only remaining member of the assistance
group may be the parent or specified relative. In these cases, assistance shall
be denied.
(C) How is a
social security number verified?
(1) A social
security number may be verified by matching the reported social security number
with information supplied by the social security administration (SSA) such as
beneficiary data exchange (BENDEX) or state data exchange (SDX)
computer tapes or printouts: or
(2) Observing the assistance group member's
social security card or any official document containing the social security
number.
An "official document" is defined as a W-2 form, a railroad
retirement, retirement, survivors, , and health insurance (RSDI) or
supplemental security income (SSI) award letter, or another document containing
the social security number that by law or regulation was required to be
verified by the social security administration.
(3) When the assistance group member does not
possess a social security card, or any "official document" containing the
social security number or when the social security number appears questionable,
the county agency shall either verify the number by matching it with SSA
records or by completing the top portion of the JFS 07355 "Notice of
Application for Social Security Number" (rev.
4/2001). The assistance group member shall take the JFS 07355 to the
local social security district office. The local social security district
office will complete the bottom portion of the JFS 07355 and return the form to
the county agency by mail.
(D) When is the social security
number requirement considered met?
(1) For the
purposes of the beginning date of aid, the social security number eligibility
requirement will be considered to have been met the date the social security
administration employee certifies that the
individual applied for a social security number.
(2) For newborns, when the social security
number is applied for no later than the first day of the second month following
birth or the mother's discharge from the hospital, the social security
requirement is considered met on the child's date of birth.
Notes
Promulgated Under: 119.03
Statutory Authority: 5107.05
Rule Amplifies: 5107.05
Prior Effective Dates: 03/01/1976, 12/31/1977, 07/18/1978, 02/01/1979, 04/19/1979, 06/15/1985, 09/01/1986 (Emer.), 11/16/1986, 01/01/1987 (Emer.), 03/20/1987, 09/01/1988 (Emer.), 11/03/1988, 07/01/1989, 05/01/1995, 10/01/1997 (Emer.), 12/30/1997, 07/01/2000, 12/01/2002, 10/01/2005, 01/01/2011, 11/01/2016
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