Ohio Admin. Code 5101:2-5-13.1 - [Effective 1/1/2025] Disaster preparedness plan requirements
(A) A public children services agency (PCSA),
private child placing agency (PCPA), private non-custodial agency (PNA), and
any residential facility shall
is to create, in writing, a disaster preparedness plan
and include this plan in its agency foster care
policy. All residential facilities shall
are to comply
with this rule in addition to rule
5101:2-9-07 of the
Administrative Code.
(B) A PCSA,
PCPA, PNA or residential facility shall
is to submit its plan to the
Ohio department of job and family services
(ODJFS)
Ohio department of children and youth
(DCY) at any of the following times:
(1)
At the time of application for initial certification or recertification.
(2) Upon review of PCSA foster home records
by ODJFS.
(3) Within ten days of a foster care policy
change that would have an effect on the disaster preparedness plan.
(C) The following areas
shall
are to
be addressed in a PCSA or a PCPA disaster preparedness plan:
(1) Identification of essential personnel
needed for the operation of the agency.
(2) Alternative physical work location
including provisions for temporary work sites.
(3) Communication plan for agency staff,
substitute caregivers, and other critical team members with or without e-mail,
internet, statewide automated child welfare
information system (SACWIS)
the Ohio
comprehensive child welfare information system (Ohio CCWIS) or telephone
access.
(4) Identification of
essential work activities that must
need to continue in order to ensure the safety of
children, support caregivers and service providers.
(5) Procedures for handling new reports of
child maltreatment if the agency is responsible for responding to reports
concerning children.
(6) Procedures
for tracking clients and substitute caregivers with or without
SACWIS
Ohio
CCWIS or other technical system in place.
(7) Continuity of services to families
receiving in-home supportive services.
(8) Continuity of services to children in
substitute care and kinship care placements.
(9) Maintenance and security of agency
records not included in SACWIS
Ohio CCWIS including soft copies stored in other
software applications and hard copies.
(10) Maintenance and security of court
records for child protective services cases and PCPA adoption court
records.
(11) Coordination of
services with law enforcement, hospitals/medical providers or other disaster
response agencies for the following:
(a)
Children in agency custody.
(b)
Children with no known or available parent, guardian or custodian.
(12) Working with emergency
shelters for the following:
(a) Staff training
in disaster preparedness.
(b)
Coordination of services for children and families in emergency shelters
(physical location; shared responsibilities).
(c) Volunteers.
(13) Plans of cooperation/memoranda of
understanding with another agency which, at a minimum, would address duties and
requirements.
(D) The
following areas shall
are to be addressed in a disaster preparedness plan
for a PNA or any residential facility including those residential facilities
operated by a PCPA or PCSA:
(1) Identification
of essential personnel needed for the operation of the agency.
(2) Identification of an alternative physical
work location including provisions for temporary work sites.
(3) Communication plan for agency staff,
substitute caregivers, and other critical team members with or without e-mail,
internet, SACWIS
Ohio CCWIS or telephone access.
(4) Identification of essential work
activities that must
need to continue in order to ensure child safety and
support caregivers, youth and service providers, and facility staff, if
applicable.
(5) Procedures for
tracking clients and substitute caregivers.
(6) Continuity of services to children in
substitute care.
(7) Maintenance
and security of agency records.
Notes
Promulgated Under: 119.03
Statutory Authority: 5153.166, 5103.07, 5103.03
Rule Amplifies: 5103.02, 5103.03
Prior Effective Dates: 08/25/2008, 07/01/2014, 05/01/2019
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