(A) What is case
management?
The purpose of case management services is to determine the
appropriate supplemental nutrition assistance program (SNAP) employment and
training (E&T) components and activities based on the participant's needs
and interests, to directly support an individual's participation in the SNAP
E&T program, and to provide activities and resources that help the
participant achieve program goals. Case management services can be provided
in-person or virtually (i.e. any communication that does not happen in-person),
and can include activities such as coordination with service providers, but is
to include the following:
(1)
Comprehensive appraisals;
(2)
Individualized employability plans; and
(3) Ongoing progress monitoring.
(B) What is a comprehensive
appraisal?
(1) As a condition of
continued SNAP eligibility, individuals subject
to the work registration requirement described in paragraph (A)(5) of rule
5101:4-3-11.1 of the
Administrative Code are required to be appraised. As part of the appraisal
process, the county agency is to:
(a)
Determine the best assignment for a participant based on their skills and needs
to move them toward self-sufficiency and personal responsibility; and
(b) Screen to identify possible victims of
domestic violence in accordance with rule
5101:1-3-20 of the
Administrative Code. Victims of domestic violence may be excused from a work
activity as described in paragraph (F) of rule
5101:4-3-11.1 of the
Administrative Code; however, the individual may still choose to
participate.
(2) During
the comprehensive appraisal process the county agency is to ensure:
(a) Each individual is provided a copy and an
explanation of their rights and responsibilities described in paragraphs
(D)(3)(a) to (D)(3)(d) of rule
5101:4-2-07 of the
Administrative Code; and
(b) When
an individual discloses, has, or appears to have a physical or mental condition
that substantially limits one or more major life activities, the county agency
is to offer additional screening to the individual consistent with the
requirements of rule
5101:9-2-02 of the
Administrative Code and the Americans with Disabilities Act (ADA) plan adopted
by the county agency in accordance with rule
5101:9-2-02 of the
Administrative Code. When additional screening indicates the presence of a
disability, the employability plan made in accordance with paragraph (C) of
this rule, is to be consistent with the county agency's ADA plan and is to
include a description of each reasonable modification requested and made for an
individual with a disability.
(3) A comprehensive appraisal is to be
completed:
(a)
Immediately following certification but
No
no later
than thirty days from the authorization of SNAP benefits at initial
certification and recertification;
(b) Any time reinstatement of eligibility is
completed;
(c) When the county
agency determines the assistance group's circumstances warrant any additional
appraisals; and
(C) What is an individualized employability
plan?
As part of the appraisal process, the county agency is to
develop an employability plan with each individual to achieve the goal of
self-sufficiency and personal responsibility. The employability plan is to be
signed by the individual and is to include:
(1) Assignment to activities in one or more
SNAP E&T components as referenced in rule
5101:4-3-30 of the
Administrative Code;
(2) Supportive
services to be provided to the individual; and
(3) Case management services, including
ongoing progress monitoring, that are to be provided to the
individual.
(D) What is
ongoing progress monitoring?
Ongoing progress monitoring is engaging with the individual at
least once per month to discuss their progress in assigned activities, any new
barriers and supportive services that may be necessary, and/or potential next
activities. The county agency is to:
(1) Perform ongoing progress monitoring or
have the SNAP E&T provider perform it;
(2) Include ongoing progress monitoring
within a SNAP E&T activity or operate ongoing progress monitoring as a
stand-alone activity; and
(3) First
communicate with the participant, when the participant fails to comply with
ongoing progress monitoring without good cause, to discuss their interest in
continuing with ongoing progress monitoring and adjust their required
participation and employability plan accordingly.
(a) When an individual expresses a lack of
interest in continuing ongoing progress monitoring or has two consecutive
failures and is otherwise progressing through the SNAP E&T activity or
component, the county agency is to suspend ongoing progress
monitoring.
(b) When the
individual's hours in ongoing progress monitoring are used to meet the
able-bodied adults without dependents (ABAWD) work requirement as described in
rule
5101:4-3-20 of the
Administrative Code, the individual is to accrue a countable month in
accordance with paragraph (C)(2) of rule
5101:4-3-20 of the
Administrative Code.
(E) What happens when the assistance group
member fails to cooperate with the comprehensive appraisal or employability
plan?
(1) Failure without good cause to attend
an appraisal interview or to complete an appraisal by any required participant
is to result in a sanction in accordance with paragraph (B) of rule
5101:4-3-11.1 of the
Administrative Code.
(2) When the
individual fails or refuses, without good cause, to comply in full with any
provision of their employability plan, except ongoing progress monitoring, the
county agency is to sanction the individual in accordance with paragraph (B) of
rule
5101:4-3-11.1 of the
Administrative Code.
(F)
How is good cause determined?
Good cause is determined in accordance with paragraphs (C) and
(F) of rule
5101:4-3-11.1 of the
Administrative Code.
(G) How
are hours spent in case management counted?
(1) The assigned hours spent in case
management are to be counted toward the number of hours a participant is
required to participate in SNAP E&T as described in rule
5101:4-3-31 of the
Administrative Code and the ABAWD work requirement as described in rule
5101:4-3-20 of the
Administrative Code.
(2) The
participant cannot participate only in case management in order to complete all
SNAP E&T and ABAWD hours.
(3)
For time spent in case management, only allowable SNAP E&T activities can
be counted toward the SNAP E&T requirement. For example, hours a
participant spends with a case manager identifying a temporary housing solution
are to count toward the work requirement, but the hours spent actually moving
into temporary housing will not count as an allowable SNAP E&T component or
activity.
Notes
Ohio Admin. Code
5101:4-3-29
Effective:
10/1/2023
Five Year Review (FYR) Dates:
11/18/2026
Promulgated
Under: 119.03
Statutory Authority: 5101.54
Rule
Amplifies: 5101.54, 5107.40 to 5107.69
Prior Effective Dates:
09/01/1976, 12/31/1977, 11/01/1980, 05/01/1982, 03/01/1983, 08/01/1985,
03/01/1987, 12/01/1987 (Emer.), 02/15/1988, 06/30/1989 (Emer.), 09/23/1989,
09/29/1989 (Emer.), 12/16/1989, 04/02/1990, 11/01/1990, 04/01/1991, 07/01/1991,
10/01/1991 (Emer.), 12/02/1991, 05/01/1992, 11/01/1992, 09/01/1993, 02/01/1994
(Emer.), 04/15/1994, 12/01/1995 (Emer.), 02/19/1996, 07/01/1996 (Emer.),
09/29/1996, 10/01/1997 (Emer.), 12/01/1997 (Emer.), 01/08/1998, 01/06/2003,
12/31/2006, 01/01/2008, 02/01/2012, 10/01/2013, 10/01/2014, 07/01/2017,
11/18/2021, 06/16/2022
