Ohio Admin. Code 901:14-2-18 - Records
(A)
Each processor shall keep and maintain upon the
licensed premises for a five-year period, unless otherwise stated in these
rules, true, complete, legible, and current books and records. All required
records must be made available for inspection if requested by the department.
The following records shall be maintained:
(1)
Records relating
the purchase of raw, unprocessed plant material including:
(a)
Name and license
number of licensed cultivator from which the processor purchased the
material;
(b)
If the licensed cultivator is licensed in a state or
jurisdiction other than Ohio, the state or jurisdiction of licensure, their
address, and a copy of their cultivator license;
(c)
A bill of sale or
other document that indicates the purchase price, purchased quantity, and date
of sale;
(d)
The certificate of analysis from the appropriate
laboratory authority which indicates that the purchased material meets the
definition of hemp; and
(e)
A document indicating the total purchase amount of raw,
unprocessed plant material in the last calendar year.
(2)
Records relating to the purchase or use of extracted
cannabinoids:
(a)
Name and license number of licensed processor from
which the processor purchased the material;
(b)
If the licensed
hemp processor is from a state or jurisdiction other than Ohio, the originating
state or jurisdiction, the processor's address, and a copy of their last
inspection report;
(c)
A bill of sale or other document that indicates the
purchase price, purchased quantity, and date of purchase.
(d)
The certificate
of analysis from the testing laboratory which meets the requirements of rule 901:14-2-14 of the Administrative Code which indicates that the material meets the definition of hemp and hemp product as outlined in rule 901:14-2-15 of the Administrative Code.
(3)
Records relating
to the extraction process:
(a)
The operational plan as required by rule 901:14-2-11 of the Administrative Code;
(b)
Records showing
that the extraction method utilized meets the requirements of rule 901:14-2-12 of the Administrative Code; and
(c)
All applicable
fire, safety, and building code documents and inspection
reports.
(4)
Certificate of analysis as required by rule 901:14-2-13 of the Administrative Code.
(5)
Records relating to disposal as required by rule 901:14-2-16 of the Administrative Code.
(B)
A processor may
use an electronic system for the storage and retrieval of records required by
this rule and chapter. Any loss of electronically-maintained records shall not
be considered a mitigating factor for violations of this rule.
Notes
Promulgated Under: 119.03
Statutory Authority: 928.03
Rule Amplifies: 928.02, 928.04
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