Okla. Admin. Code § 310:667-19-14 - Retention and preservation of records
(a)
State retention
requirements. Medical records shall be retained a minimum of five (5)
years beyond the date the patient was last seen or a minimum of three (3) years
beyond the date of the patient's death. Records of newborns or minors shall be
retained three (3) years past the age of majority.
(b)
Preservation of records.
(1) Hospitals may microfilm, put on optical
disk, or adopt similar recording technology to record the medical records and
destroy the original record in order to conserve space.
(2) Records reconstituted from the technology
employed to conserve space shall be considered the same as the original and the
retention of the technically retained record constitutes compliance with
preservation laws.
(3) The minimum
contents of a medical record to be recorded shall be as required by OAC
310:667-19-8.
(4) In the event of closure of a hospital,
the hospital shall inform the Department of the disposition of the records.
Disposition shall be in a manner to protect the integrity of the information
contained in the medical record. These records shall be retained and disposed
of in a manner consistent with the statute of limitations.
Notes
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